Team Assistant

Prudential Services Singapore Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Prudential Services Singapore Pte Ltd is seeking a proactive Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. This role requires meticulous organization and the ability to manage multiple priorities in a fast-paced environment.

You will assist with scheduling meetings, coordinating travel, onboarding new colleagues, and handling expense claims, while maintaining confidentiality and a service-oriented attitude.

Qualifications

• 4-6 years of administrative, team support or coordination experience.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Discretion with confidential information and professional demeanor.

Responsibilities

• Provide day-to-day administrative support across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars.
• Coordinate external meetings and team events with logistics.
• Support planning and execution of meetings, workshops, and events.
• Prepare meeting materials, presentations, and reports.
• Assist onboarding of new team members including equipment and access.
• Coordinate travel arrangements and itineraries.
• Process expense claims per company policy.
• Support procurement requests, invoicing, and vendor coordination.
• Assist with ad hoc projects and initiatives from managers.

Skills

Administrative experience

Coordination

Multitasking

Discretion

Microsoft Office

Communication skills

Team player

Problem-solving

Learning mindset

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

We are seeking a proactive, enthusiastic, and detail-oriented Team Assistant based in Singapore to provide administrative and coordination support to teams across Hong Kong and Singapore. This role is ideal for an individual who enjoys working in a fast-paced environment, is eager to learn, and takes initiative to solve problems and improve processes.

The successful candidate will support day-to-day team operations, help coordinate meetings and travel arrangements, and ensure administrative activities are executed efficiently. This role offers an excellent opportunity to gain exposure to a dynamic regional business environment and develop strong professional and organizational skills.

Key Responsibilities

• Provide day-to-day administrative support to team members across Hong Kong and Singapore.
• Assist with scheduling meetings and managing team calendars where required.
• Coordinate external meetings and team events, including scheduling and logistics arrangements.
• Support the planning and execution of team meetings, workshops, and events.
• Assist in preparing meeting materials, presentations, reports, and other business documents.
• Support onboarding activities for new team members, including coordination of equipment, access requests, and documentation.
• Coordinate travel arrangements, including flights, accommodation, transportation, and travel itineraries.
• Support the preparation and submission of expense claims in accordance with company policies.
• Assist with procurement requests, invoice processing, and vendor coordination as needed.
• Support ad hoc projects and initiatives assigned by managers.

Qualifications & Experience

• 4-6 years of experience in administrative, team support, coordination, or related role.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Demonstrated ability to handle confidential information with professionalism and discretion.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong communication and articulation skills
• Positive, enthusiastic, and service-oriented attitude.
• Strong willingness to learn and continuously develop new skills.
• Resourceful with strong problem-solving abilities and a proactive approach to resolving issues.
• Team player with excellent interpersonal and collaboration skills.
• Adaptable and able to work effectively with colleagues across different locations and functions.
• Able to take ownership of tasks and follow through to completion.
• Strong sense of accountability and commitment to delivering high-quality support.