Strategic Executive Assistant to the Leadership Team

ST LUKE'S HOSPITAL; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

ST LUKE'S HOSPITAL in Singapore seeks an experienced Executive Assistant to support senior leadership with calendar management, meeting coordination and document handling.

The role requires meticulous organisation, discretion with confidential information, and proficient use of Microsoft Office to prepare reports, presentations and correspondence for executive functions.

You will coordinate meetings, travel and events, ensuring smooth operations and timely follow-up of action items.

Qualifications

• Minimum Diploma in Business Administration or equivalent.
• 8 years of relevant administration or executive support experience.
• Proficient in Microsoft Office applications.
• Ability to handle sensitive information with discretion.
• Excellent written and verbal communication.
• Strong organisational and time management skills.
• Ability to work under pressure and manage multiple priorities.

Responsibilities

• Manage scheduling, calendars, and appointments.
• Plan and coordinate internal and external meetings.
• Prepare meeting papers, reports, and presentations.
• Record minutes and follow up on action items.
• Oversee office administration and operational support.
• Draft and respond to correspondence.
• Prepare high-quality information presentations.
• Coordinate events and executive logistics.
• Provide executive and administrative support including meals, transport, errands.
• Undertake other duties to support executive functions.

Skills

Communication skills

Time management

Organisational skills

Multitasking

Interpersonal skills

Problem solving

Discretion & initiative

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

ST LUKE'S HOSPITAL in Singapore seeks an experienced Executive Assistant to support senior leadership with calendar management, meeting coordination and document handling.

The role requires meticulous organisation, discretion with confidential information, and proficient use of Microsoft Office to prepare reports, presentations and correspondence for executive functions.

You will coordinate meetings, travel and events, ensuring smooth operations and timely follow-up of action items.