Strategic Executive Admin for Senior Leadership & HR Ops

Capital Human Resource Management Pte. Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Capital Human Resource Management Pte. Ltd in Singapore is seeking an experienced Executive Admin to support our senior management and ensure the smooth operation of the executive office.

You will handle calendars, travel arrangements and confidential communications, coordinating with internal teams and external stakeholders to uphold professional service standards. This full-time role requires 3–5 years in executive administration, strong MS Office skills and a proactive, discreet mindset to

Qualifications

• Minimum 3–5 years of proven executive admin/secretarial experience.
• Excellent organisational skills with ability to manage multiple priorities.
• Advanced proficiency in Microsoft Office and office management systems.
• Excellent verbal and written communication with attention to detail.
• Discretion handling confidential information with integrity.
• Proactive, independent worker with initiative.
• Strong interpersonal skills across levels.
• Familiarity with HR processes advantageous.

Responsibilities

• Manage executive calendars and scheduling across senior staff.
• Prepare agendas, minutes and supporting documents.
• Handle confidential correspondence and record-keeping.
• Arrange travel, accommodation and logistics for trips.
• Provide admin support for board meetings and events.
• Maintain office supplies, facilities and records.
• Serve as first point of contact for visitors and calls.
• Coordinate projects with internal departments and external partners.
• Support organization of training sessions and conferences.

Skills

Calendar management

Secretarial support

Discretion

Multitasking

Communication

Interpersonal skills

Tools

Microsoft Office

Office management systems

Job description

Capital Human Resource Management Pte. Ltd in Singapore is seeking an experienced Executive Admin to support our senior management and ensure the smooth operation of the executive office.

You will handle calendars, travel arrangements and confidential communications, coordinating with internal teams and external stakeholders to uphold professional service standards. This full-time role requires 3–5 years in executive administration, strong MS Office skills and a proactive, discreet mindset to