Strategic Executive Assistant to CxO & Global Ops

LVMH Fragrances And Cosmetics (Singapore) Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

LVMH Fragrances And Cosmetics (Singapore) Pte Ltd seeks an experienced Executive Assistant to provide proactive executive support, calendar management, and seamless administrative services across BPC, Beauty Tech, and Supply Chain functions. You will coordinate complex schedules, travel, events, and regional initiatives with precision and discretion.

The role requires 5+ years in executive support within multinational environments, advanced MS Office skills, and comfort using GenAI tools for

Qualifications

• Minimum 5+ years in executive support within multinational, fast-paced environments.
• Advanced proficiency in MS Office and collaboration tools (Outlook, Excel, PowerPoint, Teams).
• Comfortable using GenAI tools (CoPilot, ChatGPT) for recurring tasks.
• Excellent communication and interpersonal skills.
• High level of discretion, reliability, and responsiveness.

Responsibilities

• Executive Support & Calendar Management: Proactively manage calendar, correspondence, and meeting schedules.
• Travel & Expense Management: Coordinate all travel arrangements and prepare expense reports.
• Meeting Coordination: Organize meetings, agenda preparation, and minute-taking for complex meetings (CxO level, timezone coordination).
• Secretarial Services: Provide comprehensive executive support and ensure efficient operations.
• Regional & Global Coordination: Support Asia market coordination on initiatives.
• Management Visit & Event Logistics: Arrange venues, logistics, catering, and related preparations for visits and high-level meetings.
• Project Assistance: Assist with ad-hoc projects and assignments.

Skills

Calendar management

MS Office suite

GenAI tools

Communication

Organization

Discretion

Tools

Outlook

Excel

PowerPoint

Teams

Job description

LVMH Fragrances And Cosmetics (Singapore) Pte Ltd seeks an experienced Executive Assistant to provide proactive executive support, calendar management, and seamless administrative services across BPC, Beauty Tech, and Supply Chain functions. You will coordinate complex schedules, travel, events, and regional initiatives with precision and discretion.

The role requires 5+ years in executive support within multinational environments, advanced MS Office skills, and comfort using GenAI tools for