Executive Assistant to VP | Strategic Operations & Events

LVMH Group; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Sephora SEA in Singapore is seeking a highly organized Executive Assistant to support the Vice President and Leaders within the Strategic Committee. The role ensures seamless operations, effective communication, and timely delivery of strategic objectives.

You will manage calendars, coordinate travel, prepare documents, and handle expense reporting with discretion in a fast-paced environment that values accuracy and confidentiality.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and other relevant software.
• Experience with accounting / expense management systems is a plus.
• Ability to handle sensitive information with discretion.

Responsibilities

• Proactively managing calendars, prioritizing engagements and travel.
• Coordinating travel arrangements, itineraries, and logistics.
• Preparing high-quality correspondence, presentations, and reports.
• Handling expense reports and ensuring policy compliance.
• Supporting strategic initiatives and meeting minutes with leadership.
• Managing confidential communications as a gatekeeper.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Problem solving

Discretion / confidentiality

Tools

MS Office

Accounting / expense software

Video conferencing tools

Job description

Sephora SEA in Singapore is seeking a highly organized Executive Assistant to support the Vice President and Leaders within the Strategic Committee. The role ensures seamless operations, effective communication, and timely delivery of strategic objectives.

You will manage calendars, coordinate travel, prepare documents, and handle expense reporting with discretion in a fast-paced environment that values accuracy and confidentiality.