Senior Executive Assistant - Global Ops & Travel Coordination

LVMH; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

LVMH in Singapore seeks an experienced Executive Assistant to support C-suite professionals. You will proactively manage calendars, correspondence, travel, and meetings across time zones, coordinating with regional teams and Maisons to ensure seamless operations.

Responsibilities include meeting preparation, expense processing, event logistics, and ad-hoc project support. Advanced MS Office skills and GenAI tools will be used to optimize repetitive tasks while maintaining discretion and autonomy.

Qualifications

• 5+ years in executive support roles within multinational, fast-paced environments.
• Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Excel, PowerPoint, Teams).
• Comfortable using GenAI tools (CoPilot, ChatGPT) for recurrent tasks.
• Excellent communication and interpersonal skills.
• Exceptional organization and prioritization in complex environments.
• High level of discretion, reliability and responsiveness.
• Ability to operate with autonomy, anticipation and judgment.

Responsibilities

• Executive Support & Calendar Management: Proactively manage calendar, emails and meeting schedules.
• Travel & Expense Management: Coordinate domestic and international travel, prepare expense reports.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes (CxO level across timezone).
• Secretarial Services: Provide comprehensive executive support for efficient operations.
• Regional & Global Coordination: Liaise with Asia markets on initiatives.
• Management Visit & Event Logistics: Arrange venues, logistics, catering for high-level meetings.
• Project Assistance: Support ad-hoc projects and assignments.

Skills

Executive support

Calendar management

MS Office

GenAI tools

Communication

Organization

Discretion

Autonomy

Job description

LVMH in Singapore seeks an experienced Executive Assistant to support C-suite professionals. You will proactively manage calendars, correspondence, travel, and meetings across time zones, coordinating with regional teams and Maisons to ensure seamless operations.

Responsibilities include meeting preparation, expense processing, event logistics, and ad-hoc project support. Advanced MS Office skills and GenAI tools will be used to optimize repetitive tasks while maintaining discretion and autonomy.