Global CXO Executive Assistant - Travel & Calendar Expert

mobiversa pte. ltd.; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Mobiversa PTE. LTD. in Singapore seeks an experienced Executive Assistant to provide comprehensive administrative and operational support to the CXO team.

You will manage complex schedules, coordinate travel, and oversee day-to-day operations of the executive office, collaborating with internal teams and external partners to ensure smooth workflow. The role requires discretion, proactivity, and the ability to handle multiple priorities across time zones, with a focus on meeting preparation,

Qualifications

• Bachelor's degree in Business Administration or related discipline.
• At least 5 years supporting VP-level executives and above, including CXO support.
• Experience in fast-paced, global or high-growth environments; strong organizational and communication skills.
• Excellent attention to detail, professionalism, integrity and confidentiality.
• Ability to work independently, manage multiple priorities across time zones.
• Willingness to support after-hours or weekend requirements when necessary.
• Experience with invoice processing and expense management.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Manage CXO calendars, meetings, and events.
• Coordinate meetings for the executive team with efficient time management.
• Set up virtual and in-person meetings with conference room bookings and tech setup.
• Provide 24/7 standby support for urgent matters.
• Arrange international and domestic travel including flights, hotels, ground transportation, and visas.
• Develop travel itineraries and pre-travel briefings.
• Prepare and track expense claims.
• Prepare agendas, meeting materials, and presentations; take minutes and follow up on actions.
• Maintain confidential documents and act as liaison with internal and external stakeholders.

Skills

Calendar & Schedule Management

Travel Coordination & Logistics

Expense & Invoice Management

Stakeholder Management

Confidentiality & Discretion

Meeting Coordination & Minute-Taking

Microsoft Office Suite

Multi-tasking Across Time Zones

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Microsoft Teams

Job description

Mobiversa PTE. LTD. in Singapore seeks an experienced Executive Assistant to provide comprehensive administrative and operational support to the CXO team.

You will manage complex schedules, coordinate travel, and oversee day-to-day operations of the executive office, collaborating with internal teams and external partners to ensure smooth workflow. The role requires discretion, proactivity, and the ability to handle multiple priorities across time zones, with a focus on meeting preparation,