Executive Assistant to VP — Strategy, Travel & Events

Sephora Asia Pte Ltd; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

Sephora Asia Pte Ltd in Singapore seeks an Executive Assistant to support the Vice President and leadership within the Strategic Committee. You will ensure seamless operations, coordinate communications, and contribute to strategic objectives.

Your role combines strong organization, proactive problem-solving, and excellent communication to maintain efficient processes, events, and cross‑department collaboration in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant supporting C-level executives.
• Strong organizational and multi-tasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and other relevant software.
• Experience with accounting/expense management systems is a plus.

Responsibilities

• Proactively managing the VP’s calendar, travel arrangements, and meetings.
• Preparing and editing high-quality correspondence, presentations, and reports.
• Managing and reconciling expense reports in line with policy.
• Using accounting systems for invoice processing and budget support.
• Attending meetings, capturing minutes, and tracking action items.
• Coordinating events, workshops, and cross-department collaborations.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Problem solving

Tools

MS Office

Accounting software

Job description

Sephora Asia Pte Ltd in Singapore seeks an Executive Assistant to support the Vice President and leadership within the Strategic Committee. You will ensure seamless operations, coordinate communications, and contribute to strategic objectives.

Your role combines strong organization, proactive problem-solving, and excellent communication to maintain efficient processes, events, and cross‑department collaboration in a fast-paced environment.