Site Administrator cum document controller

CPC Construction Pte. Ltd.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

CPC Construction Pte. Ltd. is seeking a diligent construction administrator to support project managers and teams across all phases.

The role focuses on document control, data entry, meeting coordination, and budget-related admin tasks. You will liaise with clients, consultants, vendors, and internal departments, ensuring timely records and compliant filing. The ideal candidate holds a Diploma in Business Administration with 1–3 years in construction admin, and is proficient in Microsoft Office

Qualifications

• 1–3 years of administrative experience, ideally in the construction sector
• Strong command of Microsoft Office 365
• Diploma in Business Administration or relevant experience in construction admin

Responsibilities

• Provide administrative and clerical support to Project Managers and project teams throughout all phases of construction projects
• Manage project documentation, filing, document control, data entry, records, drawings, specifications, RFIs, submittals, contracts, purchase orders, and change orders
• Coordinate project meetings, schedules, meeting rooms, minutes, attendance, action items, follow-ups, and distribution of project information
• Monitor and follow up on outstanding actions, deliverables, approvals, and documentation to ensure timely completion and proper record keeping
• Assist with budget tracking, invoice processing, payments, billing coordination, and related administrative documentation
• Liaise with clients, consultants, vendors, subcontractors, and internal departments to obtain required information, documentation, and approvals
• Maintain project management systems, logs, records, and databases to ensure accurate and up-to-date information
• Support project reporting, presentations, project closeout documentation, warranties, operation manuals, and final document submissions
• Manage office supplies, printing, scanning, laminating, distribution of site documents, safety posters, permits, and signage
• Ensure proper filing, document control, and compliance with company policies, project requirements, and applicable safety regulations
• Perform other administrative and ad-hoc duties as assigned by Management

Skills

Administrative experience

Microsoft Office 365

Education

Diploma in Business Administration

Tools

Microsoft Office 365

Job description

Job Description:

• Provide administrative and clerical support toProject Managers and project teams throughout all phases of constructionprojects.
• Manage project documentation, filing, documentcontrol, data entry, records, drawings, specifications, RFIs, submittals,contracts, purchase orders, and change orders.
• Coordinate project meetings, schedules, meetingrooms, minutes, attendance, action items, follow-ups, and distribution ofproject information.
• Monitor and follow up on outstanding actions,deliverables, approvals, and documentation to ensure timely completion andproper record keeping.
• Assist with budget tracking, invoice processing,payments, billing coordination, and related administrative documentation.
• Liaise with clients, consultants, vendors,subcontractors, and internal departments to obtain required information,documentation, and approvals.
• Maintain project management systems, logs,records, and databases to ensure accurate and up-to-date information.
• Support project reporting, presentations,project closeout documentation, warranties, operation manuals, and finaldocument submissions.
• Manage office supplies, printing, scanning,laminating, distribution of site documents, safety posters, permits, andsignage.
• Ensure proper filing, document control, andcompliance with company policies, project requirements, and applicable safetyregulations.
• Perform other administrative and ad-hoc duties as assigned by Management.

Requirements:

• Minimum Diploma in Business Administration or relevant experience as a construction admin
• 1 to 3 years of administrative experience, ideally in the construction sector
• Strong command of Microsoft Office 365