Site Admin

OVIVO SINGAPORE PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

OVIVO SINGAPORE PTE. LTD. is seeking a Site Admin on a 1-year contract to oversee day-to-day administrative operations at the site office and provide essential support to keep site activities running smoothly.

The role covers document control, attendance recording, staff pass processing, training records, audits, PPE control, and coordination with logistics, HR, and site managers on ad-hoc requests.

Qualifications

• Oversee day-to-day administrative operations at the site office.
• Preferably 1 year of related admin or site-based experience.
• Provide administrative support and document control.

Responsibilities

• Manage site office stationery, supplies, and equipment maintenance.
• Record daily site attendance and coordinate with HR.
• Liaise with Logistics for transport and delivery needs.
• Assist Site Managers with ad-hoc requests.
• Prepare training records and audit documentation.
• Maintain PPE issuance records and re-ordering.

Skills

Administrative skills

Education

Site Admin Certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Acrobat

Job description

Site Admin (1-Year Contract)

Job Description & Requirements

The successful candidate will be responsible for overseeing day-to-day administrative operations at the site office and providing support to ensure smooth site activities which include but are not limited to

• Manage site office stationery, office supplies, consumables, and equipment maintenance.
• Provide administrative support and document control.
• Record daily site attendance and submit information to the HR Department.
• Handle employee site pass applications and arrange employees for relevant medical check-ups.
• Organize, coordinate, and maintain records of site in-house training sessions.
• Liaise with the Logistics Department for transportation and delivery requirements.
• Assist and support Site Managers with ad-hoc requests.
• Prepare documentation and training records for internal and external audits.
• Maintain proper records of PPE issuance and manage re-ordering when necessary.
• Perform miscellaneous ad-hoc duties as required.

Skills and Experience:

• Possess relevant certification(s) for the above role.
• Proficient in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat.
• Preferably at least 1 year of working experience in a related administrative or site-based role.