Site HR & Admin Assistant

SHANGHAI GEOHARBOUR CONSTRUCTION GROUP CO., LTD. (Singapore Branch); Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

SHANGHAI GEOHARBOUR CONSTRUCTION GROUP CO., LTD. (Singapore Branch) is seeking a full-time Site Administration professional to support mobilization, demobilization, and on-site operations at the construction site office.

The role covers vendor and master contract administration, attendance tracking, worker housing and dormitory management, expatriate housing, vehicle management, petty cash, and visitor reception, requiring a Diploma or equivalent and strong MS Office skills.

Qualifications

• Diploma or GCE O/A Level required.
• Detail-oriented, organized, and able to multitask.
• Proficient in MS Office and data entry; basic document management experience.
• Good communication and ability to work with a diverse workforce.

Responsibilities

• Lead site mobilization and demobilization setup, including office layout, utilities, IT, and documentation.
• Maintain master vendor list, track contract validity and renewals, coordinate onboarding.
• Track daily worker attendance, consolidate timesheets, and coordinate payroll data.
• Manage dormitory check-in/out, occupancy, and housing compliance with standards.
• Coordinate expatriate housing including leases and move-in/out, liaise with landlords.
• Manage allocation and maintenance of site vehicles and record compliance.
• Maintain petty cash records and perform regular reconciliation and reporting.
• Oversee project visitor reception, access control, and safety briefings.

Skills

MS Office

Detail oriented

Communication skills

Multitasking

Education

Diploma or GCE O/A Level

Tools

Document management system

Job description

"

Responsibility

• 1. Site Mobilization & Demobilization Support. Lead administrative arrangements for site mobilization activities, execute standard site office setup including layout, furniture, utilities, IT, and documentation, and support site demobilization including asset return, office dismantling, and document handover.


• 2. Vendor & Master Contract Administration. Maintain the master list of vendors and contracts, track contract validity and renewal dates, and coordinate vendor documentation and onboarding processes.


• 3 . Worker Attendance Management. Track daily worker attendance, consolidate weekly timesheets, coordinate with site supervisors and HR for accurate records, and verify attendance data for payroll processing and compliance.


• 4. Worker Dormitory & Accommodation Management. Manage worker dormitory check-in and check‑out processes, maintain accurate occupancy records, ensure compliance with accommodation standards, and coordinate dormitory maintenance and housekeeping with service providers.


• 5. Expatriate Housing Management. Coordinate expatriate housing arrangements including lease setup and move-in/out processes, liaise with landlords and agents for maintenance and administrative matters, and ensure housing compliance with company standards and budgets.


• 6. Company Vehicle Management (Site Use) . Manage allocation and usage records of company vehicles, coordinate vehicle maintenance and inspection schedules, and ensure proper documentation and compliance with vehicle policies.


• 7. Site Petty Cash Management. Maintain accurate transaction records and perform regular reconciliation and reporting of petty cash usage.


• 8. Project Visitor Reception Management. Manage visitor reception, registration, and access control, coordinate visitor access and safety briefing arrangements, and maintain visitor records for compliance and audit purposes.

Requirements

• - Diploma or GCE O/A Level; prior experience in site administration or document control preferred.


• - Detail-oriented, organized, and able to handle multiple tasks efficiently.


• - Able to work under site conditions and adapt to a dynamic environment.


• - Proficient in MS Office and basic data entry; familiarity with document management systems is a plus.


• - Good communication skills and ability to work with a diverse workforce.


• -This position is based full-time at a construction site office.


• -Comfortable moving between the site office, worker accommodation, storage areas, and other project locations when required.

"