SITE ADMIN

FIELD ENGINEERING PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

FIELD ENGINEERING PTE. LTD. in Singapore is seeking an Administrative Assistant to support project and site teams with a wide range of administrative duties, from document control to procurement and HR administration.

You will maintain staff records, coordinate PPE and supplies, and liaise with suppliers and stakeholders to ensure timely responses and accurate reports. Strong communication and interpersonal skills are essential.

Qualifications

• 2+ years working experience dealing with customers and stakeholders.
• Strong communication and interpersonal skills.

Responsibilities

• Provide administrative support to the project and site teams.
• Maintain staff deployment records, contact lists, and organization charts.
• Prepare monthly site manpower and administrative reports.
• Document control, filing systems, registers, logs, and version control.
• Coordinate procurement and inventory of PPE, stationery, equipment, and software.
• Handle HR administration, attendance, biometric records, onboarding and offboarding.
• Liaise with supervisors to follow up and expedite service responses.
• Source quotations and raise material requests for site operations.
• Coordinate with suppliers and subcontractors on site requirements.
• Attend to public feedback or site-related matters as applicable.
• Perform other duties as assigned by the superior.

Skills

Customer service

Stakeholder management

Communication

Interpersonal skills

Education

O levels

Job description

Roles& Responsibilities:

• -Provideadministrative support to the project and site teams.
• -Maintainstaff deployment records, contact lists, and organization charts.
• -Preparemonthly site manpower and administrative reports.
• -Managedocument control, filing systems, registers, logs, and document versioncontrol.
• -Coordinatethe procurement and inventory of PPE, stationery, equipment, and software.
• -HandleHR administrative matters, including staff attendance, biometric records,onboarding, and offboarding.
• -Liaisewith supervisors to follow up and expedite service responses.
• -Sourcequotations from suppliers and raise material requests for the purchase ofmaterials required for site operations.
• -Liaisewith suppliers and subcontractors to coordinate and follow up on siterequirements.
• -Attendto and coordinate any public feedback or site-related matters, whereapplicable.
• -Performany other duties and responsibilities as assigned by the immediate superior.

Requirements:

Shallhave a min of 2 years working experiences dealing with customers andstakeholders.

Possesssminimum ‘O’ levels or equivalent and goo communication and strong interpersonalskills.