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QINGJIAN INTERNATIONAL (SOUTH PACIFIC) GROUP DEVELOPMENT CO., PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

QINGJIAN INTERNATIONAL (SOUTH PACIFIC) GROUP DEVELOPMENT CO., PTE. LTD. seeks an Administrative Assistant to support daily project administration and procurement activities in Singapore.

Responsibilities include liaising with suppliers, processing work passes, handling mail, and preparing monthly reports for various project departments. The role requires at least 2 years of HDB-related admin experience and bilingual fluency in English and Mandarin to communicate with Mandarin-speaking

Qualifications

• At least 2 years of HDB working experience in the related field.
• Bilingual in English and Mandarin to liaise with Mandarin-speaking stakeholders.

Responsibilities

• Assist Project Manager with daily administration tasks.
• Provide administrative support for worker issues (work passes, accommodation, transport, attendance).
• Sort and deliver mails, documents, reports, and drawings.
• Compile monthly administration reports for project departments.
• Coordinate purchases and ensure proper procurement within the organization.
• Interface with suppliers and subcontractors and ensure requirements are met.
• Evaluate, select, and monitor supplier and subcontractor performance.
• Maintain purchasing records (requisitions, purchase orders, supplier lists, quotations).
• Match requisitions and verify prices against invoices; data entry of purchases.
• Provide timely purchase information; alert management to excessive or avoidable purchases.
• Handle projects as assigned by Management.

Skills

Administration

Purchasing

Vendor management

Bilingual English/Mandarin

Job description

• Assist Project Manager on daily administration work.

• Administrative support to general worker issues such as work passes, accommodation, transport, attendance record, etc.

• Sort and deliver incoming and outgoing mails, documents reports, drawings.

• Keep track and compile monthly administration reports for various project departments

• Ensure that all purchases are properly made and coordinated within the organization

• Interface with suppliers and sub-contractors and meet the specified requirement

• Evaluate, select and monitor the supplier and sub-contractors’ performance

• Assess the supplier and sub-contractors’ performance

• Keep all purchasing records such as purchase requisitions, purchase orders, suppliers’

• Quotations, approved supplier’s lists, evaluation records etc

• Match requisitions and verify price against invoices, data entries of all purchases

• Provide purchase information

• Alert management of purchases of excessive amount

• Alert management of avoidable purchases

• Handle projects as assigned by the Management

Requirements

• At least 2 Year(s) of HDB working experience in the related field is required for this position.

• Bilingual in English and Mandarin to liaise with Mandarin speaking stakeholders.