ADMINISTRATION MANAGER

EASIPLUS EMPLOYMENT AGENCY PTE. LTD.; Singapore; On-site; SGD 47,000 - 76,000; Full time

Job summary

EASIPLUS EMPLOYMENT AGENCY PTE. LTD. in Singapore seeks an experienced administrator to oversee daily operations and ensure smooth office performance on construction projects.

You will manage documentation, contracts, invoices and project-related records, coordinating with site teams and external parties. The role requires a Diploma or Degree in Business Administration and at least 3 years of relevant office management experience.

Qualifications

• Diploma or degree in business admin or related field.
• 3+ years of relevant admin/office management experience.
• Experience in construction industry is an advantage.

Responsibilities

• Oversee daily administrative operations.
• Manage office administration, documentation, filing and record keeping.
• Coordinate with project teams, site personnel, suppliers and subcontractors on admin matters.
• Prepare and maintain contracts, quotations, purchase orders, invoices and other project documents.
• Handle workers' admin matters including attendance, leave and training records.
• Assist with Work Permit and work pass admin matters when required.
• Monitor expiry/renewal of licenses, permits, insurance and certifications.
• Coordinate with government agencies on submissions and documentation.
• Support management in reports, correspondence and meetings.
• Supervise administrative staff and ensure procedures are followed.
• Maintain records and ensure timely submissions.
• Perform other admin and operational duties as assigned.

Skills

MS Office

Organizational skills

Communication

Education

Diploma or Degree in Business Administration

Tools

Microsoft Word

Excel

Outlook

Job description

Job Responsibilities

• Oversee and manage the company's daily administrative operations.
• Manage office administration, documentation, filing and record keeping.
• Coordinate with project teams, site personnel, suppliers, subcontractors and external parties on administrative matters.
• Prepare and maintain contracts, quotations, purchase orders, invoices and other project-related documents.
• Handle workers' administrative matters, including attendance records, leave, training records and personnel documentation.
• Assist with Work Permit and other work pass-related administrative matters when required.
• Monitor the expiry and renewal of company licences, permits, insurance policies and relevant certifications.
• Coordinate with government agencies and relevant authorities on administrative submissions and documentation.
• Support management in preparing reports, correspondence, meeting arrangements and internal documentation.
• Supervise administrative staff and ensure office procedures are properly implemented.
• Maintain proper records and ensure documents are submitted accurately and on time.
• Perform other administrative and operational duties assigned by management.

Requirements

• Diploma or Degree in Business Administration, Management or a related discipline.
• At least 3 years of relevant administrative or office management experience.
• Experience in the construction industry will be an advantage.
• Familiar with Microsoft Office, including Word, Excel and Outlook.
• Good organisational, communication and coordination skills.
• Able to work independently and manage multiple tasks and deadlines.
• Detail-oriented, responsible and able to work effectively with both office and site personnel.
• Knowledge of Singapore construction-related administrative procedures and work pass matters will be an advantage.

Working Conditions

• Full-time position.
• Working hours and salary will be discussed during the interview.
• Candidates with relevant construction industry experience are preferred.