Singapore Office Manager — Growth & Perks

Rhone Trust; Singapore; On-site; SGD 40,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Regular company-sponsored events

Opportunities for professional growth

Motivating work environment

Paid time off for charitable activity

Birthday day off

Job summary

Rhone is seeking an Office Manager to support its Singapore office, delivering efficient day-to-day administration and high-quality operational support for colleagues and clients. The role requires an organized, proactive individual who can coordinate effectively with internal teams and external providers to maintain a professional, welcoming environment.

Key duties include managing calls, coordinating facilities, handling filing and mail, arranging meetings, and supporting finance with staff

Qualifications

• Relevant experience in office administration or a comparable support role.
• Fluency in English.
• Proficiency in Microsoft Office applications.
• Strong organisational skills with the ability to prioritise multiple tasks.
• A proactive and practical approach with ownership and team support.
• Professional and service-oriented communication and interpersonal skills.

Responsibilities

• Manage incoming calls and welcome clients and other visitors to the office in a professional manner.
• Act as the primary point of contact for third-party providers in relation to IT hardware, system downtime, maintenance and other office services.
• Coordinate the day-to-day organisation of the office, and other facilities-related requirements.
• Manage filing, scanning, secure shredding, database maintenance and archiving, as required.
• Process incoming and outgoing mail, maintain office supplies, coordinate meeting arrangements and prepare courier packages and related documentation.
• Process bank statements and liaise with the Finance team regarding staff claims and third-party expenses.
• Download client bank statements and arrange for relevant scanning to client data base.
• Download relevant notices issued by the Monetary Authority of Singapore and distribute them to relevant colleagues.

Skills

Fluency in English

Strong organisational skills

Proactive and practical approach

Strong communication and interpersonal

Experience in office administration

Tools

Microsoft Office

Job description

Rhone is seeking an Office Manager to support its Singapore office, delivering efficient day-to-day administration and high-quality operational support for colleagues and clients. The role requires an organized, proactive individual who can coordinate effectively with internal teams and external providers to maintain a professional, welcoming environment.

Key duties include managing calls, coordinating facilities, handling filing and mail, arranging meetings, and supporting finance with staff