Office Manager

Rhone Trust; Singapore; On-site; SGD 40,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation and benefits

Regular company-sponsored events

Opportunities for professional growth

Motivating work environment

Paid time off for charitable activity

Birthday day off

Job summary

Rhone is seeking an Office Manager to support its Singapore office, delivering efficient day-to-day administration and high-quality operational support for colleagues and clients. The role requires an organized, proactive individual who can coordinate effectively with internal teams and external providers to maintain a professional, welcoming environment.

Key duties include managing calls, coordinating facilities, handling filing and mail, arranging meetings, and supporting finance with staff

Qualifications

• Relevant experience in office administration or a comparable support role.
• Fluency in English.
• Proficiency in Microsoft Office applications.
• Strong organisational skills with the ability to prioritise multiple tasks.
• A proactive and practical approach with ownership and team support.
• Professional and service-oriented communication and interpersonal skills.

Responsibilities

• Manage incoming calls and welcome clients and other visitors to the office in a professional manner.
• Act as the primary point of contact for third-party providers in relation to IT hardware, system downtime, maintenance and other office services.
• Coordinate the day-to-day organisation of the office, and other facilities-related requirements.
• Manage filing, scanning, secure shredding, database maintenance and archiving, as required.
• Process incoming and outgoing mail, maintain office supplies, coordinate meeting arrangements and prepare courier packages and related documentation.
• Process bank statements and liaise with the Finance team regarding staff claims and third-party expenses.
• Download client bank statements and arrange for relevant scanning to client data base.
• Download relevant notices issued by the Monetary Authority of Singapore and distribute them to relevant colleagues.

Skills

Fluency in English

Strong organisational skills

Proactive and practical approach

Strong communication and interpersonal

Experience in office administration

Tools

Microsoft Office

Job description

Rhone is a leading international group founded in 1982 whose key focus is the protection and succession of family wealth. Rhone has 60 experienced staff across offices in the Bahamas, Canada, Hong Kong, Monaco, Singapore and in Switzerland and offers a stimulating and diverse work environment.

We are looking for an Office Manager to support our Singapore office:

JOB DESCRIPTION

The Office Manager will be responsible for the efficient day-to-day administration of the Singapore office, providing high-quality operational and administrative support to colleagues and ensuring a professional experience for clients and visitors. The role requires a proactive, organised and service-oriented individual who can manage multiple priorities independently and coordinate effectively with internal teams and external providers.

KEY RESPONSIBILITIES

• Manage incoming calls and welcome clients and other visitors to the office in a professional manner.
• Act as the primary point of contact for third-party providers in relation to IT hardware, system downtime, maintenance and other office services.
• Coordinate the day-to-day organisation of the office, and other facilities-related requirements.
• Manage filing, scanning, secure shredding, database maintenance and archiving, as required.
• Process incoming and outgoing mail, maintain office supplies, coordinate meeting arrangements and prepare courier packages and related documentation.
• Process bank statements and liaise with the Finance team regarding staff claims and third-party expenses.
• Download client bank statements and arrange for relevant scanning to client data base.
• Download relevant notices issued by the Monetary Authority of Singapore and distribute them to relevant colleagues.

QUALIFICATIONS

• Relevant experience in office administration, office management or a comparable support role.
• Fluency in English.
• Proficiency in Microsoft Office applications.
• Strong organisational skills, with the ability to prioritise and complete multiple tasks efficiently and independently.
• A proactive and practical approach, with the ability to anticipate needs and respond effectively to challenges. This requires an energetic approach with a willingness to take ownership and support the wider team
• Strong communication and interpersonal skills, with a professional and service-oriented manner.

WHAT WE OFFER

• A competitive compensation and benefits package.
• Regular company-sponsored events.
• Opportunities for professional growth and career advancement.
• A motivating work environment.
• Paid time off to support charitable activities of your choice.
• A complimentary day off on your birthday.

ADDITIONAL INFORMATION

• Start date: As soon as possible
• Work eligibility: Applicants must be eligible to work in Singapore.