Singapore Front Desk & Office Operations Coordinator

Simpson Thacher & Bartlett LLP; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Singapore is seeking an Administrative Assistant to provide front-of-house and general office support during office hours, acting as the first point of contact for visitors and callers. The role covers reception, facilities coordination, onboarding for new hires, travel coordination, and secretarial tasks to ensure smooth day-to-day operations.

Strong English, organization, and customer service skills are essential.

Qualifications

• Bachelor’s degree or equivalent preferred.
• 2–3 years of relevant experience in reception or office operations.
• Experience in legal or professional services is preferred.
• Strong English communication and customer service skills.
• Highly organized with attention to detail.
• Flexible to work varied hours.

Responsibilities

• Provide full-time receptionist and front desk support.
• Welcome visitors, handle main-line calls and transfers.
• Oversee conference room, mail, taxi bookings and couriers.
• Coordinate onboarding and housing/transport for new hires.
• Assist in onboarding and law society matters.
• Support travel coordination and expense reimbursements.
• Maintain confidentiality and comply with privacy policies.
• Collaborate with teams to meet deadlines.
• Miscellaneous ad hoc tasks as assigned.

Skills

Reception

Facilities mgmt

Office operations

Customer service

English proficiency

Communication

Team player

Attention to detail

Professionalism

Education

Bachelor’s degree or equivalent

Job description

Simpson Thacher & Bartlett LLP in Singapore is seeking an Administrative Assistant to provide front-of-house and general office support during office hours, acting as the first point of contact for visitors and callers. The role covers reception, facilities coordination, onboarding for new hires, travel coordination, and secretarial tasks to ensure smooth day-to-day operations.

Strong English, organization, and customer service skills are essential.