Administrative Assistant

Simpson Thacher & Bartlett LLP; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in Singapore is seeking an Administrative Assistant to provide front-of-house and general office support during office hours, acting as the first point of contact for visitors and callers. The role covers reception, facilities coordination, onboarding for new hires, travel coordination, and secretarial tasks to ensure smooth day-to-day operations.

Strong English, organization, and customer service skills are essential.

Qualifications

• Bachelor’s degree or equivalent preferred.
• 2–3 years of relevant experience in reception or office operations.
• Experience in legal or professional services is preferred.
• Strong English communication and customer service skills.
• Highly organized with attention to detail.
• Flexible to work varied hours.

Responsibilities

• Provide full-time receptionist and front desk support.
• Welcome visitors, handle main-line calls and transfers.
• Oversee conference room, mail, taxi bookings and couriers.
• Coordinate onboarding and housing/transport for new hires.
• Assist in onboarding and law society matters.
• Support travel coordination and expense reimbursements.
• Maintain confidentiality and comply with privacy policies.
• Collaborate with teams to meet deadlines.
• Miscellaneous ad hoc tasks as assigned.

Skills

Reception

Facilities mgmt

Office operations

Customer service

English proficiency

Communication

Team player

Attention to detail

Professionalism

Education

Bachelor’s degree or equivalent

Job description

The Administrative Assistant provides dedicated receptionist and administrative support to the Singapore office, serving as the first point of contact for visitors, callers and employees during office hours. The role supports front-of-house operations, office administration, facilities operations and secretarial services to ensure smooth day-to-day office coordination.

• Provides full-time receptionist and front desk support, serving as the first point of contact during office hours
• Owns front-of-house responsibilities, including welcoming and assisting visitors, main-line call handling and transfers, temporary badge issuance and badge log maintenance, conference-room management, incoming and outgoing mail, taxi bookings, couriers, visitor hospitality and pantry coordination
• Owns office-wide administration, including internal events, new-hire onboarding support, building and facilities liaison, vendors, supplies, records management and general office coordination
• Coordinates new-hire and summer-associate onboarding logistics, including housing, transport, workspace setup and related administrative arrangements
• Assists in Law Society matters (registrations, filing and applications, etc.)
• Supports managers with travel coordination and expense reimbursements
• Manages emergency escalation procedures and attends to emergency call-outs as required, coordinating with relevant internal teams, Building Management and service providers
• Provides general administrative and secretarial backup support to ensure efficient office operations and smooth coordination across the Singapore office
• Handles sensitive information with discretion, maintains confidentiality and supports compliance with applicable privacy policies and regulations
• Works closely with other administrative staff, supports colleagues as needed, ensures deadlines are met, adapts to changing priorities.
• Performs other ad hoc tasks assigned by supervisors

Education

• Bachelor’s degree or equivalent preferred

Personality, Skills and Experience

• 2–3 years of relevant experience, preferably in the legal or professional services industry
• Experience in reception, facilities management or office operations is highly regarded
• Highly proficient in written and spoken English; proficiency in another language is a plus
• Strong team player with excellent communication and customer service skills
• Strong attention to detail and highly organized
• Pleasant, confident, approachable, proactive and professional
• Flexibility to work varied hours as needed