Secretary

Allhires; Singapore; Hybrid; SGD 36.000 - 48.000; Vollzeit

Zusammenfassung

Simpson Thacher & Bartlett LLP in Singapore is seeking a Secretary to provide high-quality secretarial and administrative support to partners and professional staff. You will manage calendars, draft correspondence, and coordinate meetings and events.

The role requires excellent MS Office skills, meticulous typing, and the ability to work both independently and as part of a team, delivering exceptional client service and contributing to a first-class office experience in Singapore.

Qualifikationen

• Professional and courteous manner, building and maintaining effective working relationships.
• Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
• Knowledge of document management systems.
• Fast and accurate typing with excellent attention to detail.
• Ability to prioritise workload.
• Ability to self-manage and deal with conflicting priorities from different sources.
• Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
• Ability to work effectively within a team as well as independently.

Aufgaben

• Acting as gatekeeper for fee earners, answering telephone calls, directing as appropriate and providing accurate information.
• Diary management for fee earners.
• Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites and engagement letters.
• Amending, converting and formatting documents and processing mark-ups; creating and amending pitch documents in Powerpoint;
• Arranging travel for fee earner meetings and events etc. including domestic and international travel.
• Assisting with fee earner time recording.
• Arranging internal and client meetings to include room bookings and organising lunches.
• Managing fee earner expense claims.
• Supporting wider team members as and when needed.
• Any other duties required to ensure a full administrative service to fee earners.
• Opening new matters, assisting the fee earner with conflict checks and liaising with the risk/client engagement team.
• Completing matter opening forms.
• Assisting with billing tasks when required.
• Client interacting role, therefore, knowledge of all key clients and their assistants with regular direct communication.
• Liaising with clients to arrange meetings.
• Assisting with answering billing queries by email or over the phone.
• Arranging BD/networking events with clients.

Kenntnisse

MS Word

MS Excel

MS PowerPoint

MS Outlook

Typing

Attention to detail

Time management

Communication

Teamwork

Tools

Document management systems

Jobbeschreibung

Simpson Thacher is seeking a Secretary to join its newly established Singapore office. This role will provide high-quality secretarial and administrative support to attorneys and professional staff, contributing to a first-class employee experience across the Singapore team.

Responsibilities/Duties

General

• Acting as gatekeeper for fee earners, answering telephone calls, directing as appropriate and providing accurate information.
• Diary management for fee earners.
• Assisting with the drafting of correspondence and documents where appropriate e.g. emails, event invites and engagement letters.
• Amending, converting and formatting documents and processing mark-ups; creating and amending pitch documents in Powerpoint;
• Arranging travel for fee earner meetings and events etc. including domestic and international travel.
• Assisting with fee earner time recording.
• Arranging internal and client meetings to include room bookings and organising lunches.
• Managing fee earner expense claims.
• Supporting wider team members as and when needed.
• Any other duties required to ensure a full administrative service to fee earners.

Matter Management and Input

• Opening new matters, assisting the fee earner with conflict checks and liaising with the risk/client engagement team.
• Completing matter opening forms.
• Assisting with billing tasks when required.

Client

• Client interacting role, therefore, knowledge of all key clients and their assistants with regular direct communication.
• Liaising with clients to arrange meetings.
• Assisting with answering billing queries by email or over the phone.
• Arranging BD/networking events with clients.

Required Skills

• Professional and courteous manner, building and maintaining effective working relationships.
• Extensive knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook and other MS Office products is essential.
• Knowledge of document management systems.
• Fast and accurate typing with excellent attention to detail.
• Ability to prioritise workload.
• Ability to self-manage and deal with conflicting priorities from different sources.
• Excellent communication and organisational skills with the ability to communicate with staff at all levels, including Partners and clients.
• Ability to work effectively within a team as well as independently.