Front Desk & Office Operations Coordinator

Referment; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Referment is seeking a professional receptionist to be the primary front-of-house presence in its Singapore office. You will welcome guests, manage calls and mail, and coordinate bookings while ensuring a welcoming and efficient office environment.

The role combines reception, facilities coordination and team support, requiring strong organisation, discretion with confidential information, and a patient, proactive approach to varied tasks. Mandarin is preferred for regional interactions.

Qualifications

• At least three years’ experience in reception, front-desk administration or another customer-facing role.
• A warm, professional manner and clear communication skills.
• Strong organisation and attention to detail, with a hands-on approach to varied office responsibilities.
• Good working knowledge of Microsoft Outlook, Word and Excel, plus an interest in learning emerging AI tools.
• The judgement and discretion to work with confidential information and senior visitors.

Responsibilities

• Welcome guests, clients and candidates, manage calls, and coordinate incoming and outgoing mail and packages.
• Manage meeting-room bookings and readiness, prepare refreshments and support the hosting of visitors.
• Keep shared spaces and pantry supplies well maintained, working with building management and external vendors when facilities issues arise.
• Support the wider team with expenses, documents, meeting materials and travel coordination.
• Arrange access and onboarding logistics for new joiners and visitors, and help deliver office events and social activities.

Skills

Reception experience

Communication skills

Organisational skills

Confidentiality

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

AI tools interest

Job description

Referment is seeking a professional receptionist to be the primary front-of-house presence in its Singapore office. You will welcome guests, manage calls and mail, and coordinate bookings while ensuring a welcoming and efficient office environment.

The role combines reception, facilities coordination and team support, requiring strong organisation, discretion with confidential information, and a patient, proactive approach to varied tasks. Mandarin is preferred for regional interactions.