Shipping Operations & Admin Coordinator (Import/Export)

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive (Import & Export Operations) to support daily admin tasks and handling import/export documentation at Jurong Port West Region.

You will process declarations, purchase orders, invoices, and payments, maintain stock records and liaise with suppliers and customs agents. Proficiency in Microsoft Excel and MS Office is essential.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Process import and export declarations and shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Microsoft Excel

Purchase orders

Invoices & payments

Tools

Microsoft Office

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive (Import & Export Operations) to support daily admin tasks and handling import/export documentation at Jurong Port West Region.

You will process declarations, purchase orders, invoices, and payments, maintain stock records and liaise with suppliers and customs agents. Proficiency in Microsoft Excel and MS Office is essential.