Import & Export Operations Admin Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Benefits offered by this job

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Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive (Import & Export Operations) in Singapore.

The role handles import/export declarations, purchasing orders and invoicing, and coordinates with suppliers and customs. You will support stock records, GIRO payments, and documentation while working standard hours in Jurong Port West Region. Qualifications include admin/purchasing experience, familiarity with import/export processes, basic bookkeeping, and strong Excel skills.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required

Skills

Administrative support

Purchasing

Import/Export docs

Microsoft Excel

Tools

GIRO payments system

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive (Import & Export Operations) in Singapore.

The role handles import/export declarations, purchasing orders and invoicing, and coordinates with suppliers and customs. You will support stock records, GIRO payments, and documentation while working standard hours in Jurong Port West Region. Qualifications include admin/purchasing experience, familiarity with import/export processes, basic bookkeeping, and strong Excel skills.