Import/Export Operations Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive (Import & Export Operations) based in Jurong West. The role covers import/export declarations, shipping documentation, and general operations support.

Applicants should have experience in administration or purchasing, familiar with PO/invoice workflows and basic bookkeeping. Proficiency in Microsoft Excel and Office is required; hours are Mon–Fri 8am–5pm, with Saturday work when needed.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Import/Export documentation

Purchasing

Basic bookkeeping

Microsoft Excel

Education

N/A

Tools

Microsoft Office

Microsoft Excel

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive (Import & Export Operations) based in Jurong West. The role covers import/export declarations, shipping documentation, and general operations support.

Applicants should have experience in administration or purchasing, familiar with PO/invoice workflows and basic bookkeeping. Proficiency in Microsoft Excel and Office is required; hours are Mon–Fri 8am–5pm, with Saturday work when needed.