Import & Export Operations Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations at our Jurong Port West location.

You will handle declarations, documentation, invoicing, and supplier payments, while coordinating with suppliers and customs agents. Basic bookkeeping and strong Excel skills are required. This role involves processing POs and invoices, maintaining GIRO records, monitoring licenses, and assisting with stock-related tasks.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Administrative experience

Import/Export documentation

Purchase orders

Basic bookkeeping

Microsoft Excel

Tools

Microsoft Office

GIRO

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations at our Jurong Port West location.

You will handle declarations, documentation, invoicing, and supplier payments, while coordinating with suppliers and customs agents. Basic bookkeeping and strong Excel skills are required. This role involves processing POs and invoices, maintaining GIRO records, monitoring licenses, and assisting with stock-related tasks.