Import & Export Admin Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations from Jurong Port West Region. The role involves handling declarations, purchase orders, supplier payments, and stock-related tasks in a busy operations environment.

You will liaise with suppliers and customs agents, maintain documentation, and assist with periodic stocktaking. Proficiency in Excel and basic bookkeeping are required, with a Monday–Friday schedule and competitive salary.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and GIRO records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Administrative tasks

Purchase orders

Invoices & payments

MS Excel

Tools

Microsoft Excel

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support import and export operations from Jurong Port West Region. The role involves handling declarations, purchase orders, supplier payments, and stock-related tasks in a busy operations environment.

You will liaise with suppliers and customs agents, maintain documentation, and assist with periodic stocktaking. Proficiency in Excel and basic bookkeeping are required, with a Monday–Friday schedule and competitive salary.