Shipping Admin Executive: Import & Export Ops

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to support import and export operations at Jurong Port West Region.

You will handle declarations, purchasing, invoicing and supplier coordination while ensuring accurate documentation and timely payments.

This role offers hands-on experience in logistics support within a dynamic environment, with competitive monthly salary and clear career development opportunities.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Admin experience

Purchasing experience

Import/Export docs

Tools

Microsoft Excel

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to support import and export operations at Jurong Port West Region.

You will handle declarations, purchasing, invoicing and supplier coordination while ensuring accurate documentation and timely payments.

This role offers hands-on experience in logistics support within a dynamic environment, with competitive monthly salary and clear career development opportunities.