Import & Export Operations Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support importing and exporting operations at Jurong Port West Region.

You will manage declarations, shipping documents, purchase orders and supplier payments in a fast-paced environment. Ideal candidates have experience in administration, purchasing or import/export paperwork, basic bookkeeping and strong MS Excel skills, with meticulous attention to detail and timely documentation.

Qualifications

• Experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Excel and MS Office.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Microsoft Excel

MS Office

Bookkeeping basics

Import/Export docs

Tools

GIRO

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an Admin Executive to support importing and exporting operations at Jurong Port West Region.

You will manage declarations, shipping documents, purchase orders and supplier payments in a fast-paced environment. Ideal candidates have experience in administration, purchasing or import/export paperwork, basic bookkeeping and strong MS Excel skills, with meticulous attention to detail and timely documentation.