SHIPPING/LOGISTICS COORDINATOR ASSISTANT

Zhenghe Logistics; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Zhenghe Logistics is seeking a Shipping/Logistics Coordinator Assistant in Singapore to support import/export operations, coordinate shipments, prepare documentation, and liaise with partners to ensure efficient processes.

The role involves handling documentation, data entry, permits, and coordination with shipping lines and trucks to maintain smooth cargo movement.

Qualifications

• Minimum GCE O’ level qualification preferred.
• Proficient in Microsoft Excel and Office.
• Strong communication via phone and email.
• Good IT knowledge to support logistics systems.
• Ability to work independently and take initiative.

Responsibilities

• Manage import/export shipment operations and prepare documentation.
• Coordinate shipments and liaise with shipping lines and freight forwarders.
• Enter shipment data into the in-house system and verify records.
• Coordinate container trucking and arrange port and barge transfers.
• Process permits, declarations, and documentation for customs clearance.
• Verify billing statements and support payment processing.

Skills

Strong communication

Independent work

IT knowledge

Proactive learner

Education

GCE O level

Tools

Excel

Office Suite

Job description

Company Overview

Zhenghe Logistics drives a better tomorrow through comprehensive logistics strategies, creating value and opportunities while building people, communities, and businesses with integrity, respect, customer focus, quality, and sustainability.

Job Summary

Join Zhenghe Logistics as a Shipping/Logistics Coordinator Assistant to support seamless import/export operations, coordinate shipments, prepare documentation, and liaise with partners to ensure efficient logistics processes.

Responsibilities

• Manage import and export shipment operations by preparing and verifying necessary documentation to ensure compliance and timely processing
• Monitor shipments and confirm receipt of all shipping documents to maintain accurate records
• Liaise with shipping lines and freight forwarders to book containers and verify vessel schedules for smooth cargo movement
• Enter shipment and logistics data accurately into the in-house system to maintain updated records
• Coordinate container trucking with transporters to ensure timely delivery and pickup
• Submit inward lists to barge operators for portnet declarations to comply with port regulations
• Communicate with Indonesian counterparts to resolve container-related issues promptly
• Submit loading confirmation reports to shipping liners and freight forwarders to confirm shipment details
• Submit Verified Gross Mass (VGM) data via shipping liner’s online platform to meet safety requirements
• Apply for and process permits using Tradenet and Tradeweb platforms to facilitate customs clearance
• Issue work orders to internal and external contractors to support logistics operations
• Verify billing statements from shipping lines and contractor invoices to ensure accuracy and prevent discrepancies
• Handle all import/export sea and air freight documentation, including invoice preparation, permits, and cargo insurance
• Liaise with clients to manage certificate applications and ensure documentation accuracy
• Arrange transshipment of containers and verify vessel schedules for connecting barges to maintain shipment flow
• Submit Bill of Lading drafts and print original Bills of Lading from shipping liner platforms for shipment authorization
• Apply for various permits and back-to-back Certificates of Origin via Tradeweb to support trade compliance
• Submit full document sets to banks for DIP, D/A, and L/C terms to facilitate payment processing
• Scan and file documents into the in-house server to maintain organized records
• Prepare local delivery documentation and coordinate delivery arrangements with clients and warehouses
• Monitor shipping line nominations for transshipment containers to track cargo movement
• Update import container data in the in-house system to maintain shipment status accuracy
• Coordinate clearance and transportation arrangements for Less than Container Load (LCL) shipments from ports to client warehouses
• Assign transportation jobs and support adhoc logistics tasks as required to ensure operational flexibility

Required competencies and certifications

None specified.

Preferred competencies and qualifications

• Minimum GCE ‘O’ level qualification preferred
• Proficient in Microsoft Office, especially Excel
• Strong communication skills for phone and email correspondence
• Good IT knowledge to support logistics systems
• Positive attitude with willingness to learn and take initiative
• Ability to work independently and manage tasks proactively

Join us as we sail towards excellence in logistics!

Only shortlisted candidates would be notified.

Thank you for applying.