LOGISTICS & ADMIN EXECUTIVE

Ravago Manufacturing Singapore Pte Ltd; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

Ravago Manufacturing Singapore Pte Ltd is seeking a Logistics & Admin Executive to coordinate export/import shipments, prepare shipping and sales documentation, and maintain ERP records, ensuring accuracy and on-time execution.

You will work with warehouse, production, finance, freight forwarders, and other service providers to ensure compliance with ISO 9001:2015 and proper documentation across shipments.

Qualifications

• Diploma in Logistics Management or related field required.
• At least three years of experience in logistics, shipping, freight forwarding, or sales admin.
• Experience with export shipping procedures and shipping documentation.
• Knowledge of Bills of Lading, Certificates of Origin, customs permits, Incoterms and trade docs.
• Proficient in Microsoft Excel and MS Office.
• Strong coordination, communication, and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to prioritize shipments and meet deadlines.
• Proactive, resilient, and able to work independently with minimal supervision.

Responsibilities

• Coordinate with warehouse and production teams to ensure on-time goods preparation and delivery.
• Arrange export shipments with freight forwarders (vessel, container, trucking, bookings).
• Coordinate import documentation and shipment arrangements as needed.
• Track shipment progress and provide updates to internal and external parties.
• Resolve delays, documentation discrepancies, delivery issues, and logistics problems.
• Prepare and issue sales and shipping documents (orders, delivery orders, invoices, packing lists, debit/credit notes, labels).
• Submit export certificates and permits (Origin Certificates, Form D/E, CECA, Certificates of Analysis, GST permits).
• Maintain accurate ERP records (customer data, orders, outgoing goods).
• Compile periodic sales, shipment, and logistics reports for Management.
• Support ISO 9001:2015 quality management system and document-control.

Skills

Microsoft Excel

Coordination

Communication

Organizational skills

Problem solving

Attention to detail

Time management

Independent work

Education

Diploma in Logistics Management

Diploma in Supply Chain Management

Tools

ERP systems

Microsoft Office

Job description

About the role

The Logistics & Admin Executive is responsible for coordinating export and import shipments, preparing shipping and sales documentation, maintaining accurate ERP records, supporting trade and quality compliance, and providing general administrative support. The position works closely with customers, warehouse, production, finance, freight forwarders, and other service providers to ensure shipments are completed accurately and on schedule.

Key responsibilities

• Coordinate with warehouse and production teams to ensure goods are prepared and delivered accurately and on time.

• Arrange export shipments with freight forwarders, including vessel, container, trucking, and other required transport bookings.

• Coordinate import documentation and shipment arrangements on an ad hoc basis when required.

• Track shipment progress and provide timely updates to relevant internal and external parties.

• Investigate and resolve shipment delays, documentation discrepancies, delivery issues, and other logistics-related matters.

• Prepare, verify, and issue sales and shipping documents, including sales orders, delivery orders, commercial invoices, packing lists, debit and credit notes, and shipping labels.

• Prepare and submit export-related certificates, permits, and supporting documents, including Certificates of Origin, Form D, Form E, CECA documentation, Certificates of Analysis, and GST permits.

• Create and maintain accurate records in the ERP system, including customer master data, sales orders, and outgoing-goods transactions.

• Compile and prepare periodic sales, shipment, and logistics reports for Management.

• Support compliance with the ISO 9001:2015 quality management system and applicable document-control requirements.

About you

• Diploma in Logistics Management, Supply Chain Management, Business Administration, or a related discipline.

• At least three years of relevant experience in logistics, shipping, freight forwarding, sales administration, or supply-chain operations.

• Practical experience in export shipping procedures and preparation of shipping documents.

• Knowledge of Bills of Lading, Certificates of Origin, customs permits, Incoterms, and common international trade documentation.

• Proficiency in Microsoft Office, particularly Microsoft Excel.

• Strong coordination, interpersonal, and communication skills.

• Excellent organizational and problem-solving abilities.

• High level of accuracy and attention to detail.

• Able to prioritize multiple shipments and meet documentation deadlines.

• Proactive, resilient, responsible, and able to work independently with minimal supervision.