Shipping Executive

Asia Enterprises (Private) Limited; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Asia Enterprises (Private) Limited seeks a Shipping Coordinator to manage import/export shipments from booking to documentation, ensuring compliant deliveries and providing SAP B1, inventory, and administrative support as required.

2–5 years of shipping experience, familiarity with TradeNet and Singapore customs, and proficiency in Excel, Word and Outlook. Strong communication with customers and internal teams is essential.

Qualifications

• 2–5 years of shipping experience, able to coordinate routine import/export shipments independently.
• Familiarity with shipping documents, Incoterms, HS codes, TradeNet and Singapore customs/port processes.
• Proficient in Microsoft Excel, Word and Outlook.
• Able to communicate effectively with customers, carriers and internal departments.

Responsibilities

• Coordinate import and export shipments, vessel bookings, freight quotations and schedules.
• Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, delays and changes to vessel schedules.
• Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.
• Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.
• Review Letter of Credit terms where applicable, prepare bank documentation and follow up on discrepancies, acceptance and payment.
• Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.
• Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.
• Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.
• Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.
• Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.
• Perform other related duties assigned by Management.

Skills

Excel

Word

Outlook

SAP B1

Education

GCE O Level / A Level or Diploma in Logistics

Tools

SAP B1

Job description

Job Description

Coordinate import and export shipping activities from booking to documentation and shipment follow-up, ensuring accurate, timely and compliant deliveries. Provide related SAP Business One, inventory and administrative support when required.

Roles& Responsibilities

• Coordinate import and export shipments, vessel bookings, freight quotations, shipment schedules and delivery arrangements with relevant parties.
• Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, shipment status, delays and changes to vessel schedules.
• Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.
• Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.
• Review Letter of Credit(L/C) terms where applicable, prepare bank documentation and follow up on discrepancies, acceptance and payment.
• Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.
• Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.
• Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.
• Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.
• Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.
• Perform other related duties assigned by Management.

Requirements

• GCE ‘O’ Level / ‘A’ Level, Diploma or equivalent in Logistics, Supply Chain, International Trade, Business Administration or a related discipline.
• Executive level: Preferably 2–5 years of relevant shipping experience and able to coordinate routine import/export shipments independently.
• Experience with shipping operations in steel trading, industrial distribution, manufacturing or logistics is an advantage.
• Familiarity with shipping documents, Incoterms, HS codes, TradeNet, L/C requirements and Singapore customs/port processes is preferred for experienced candidates.
• Proficient in Microsoft Excel, Word and Outlook; SAP B1 or other ERP experience is an advantage.
• Accurate, organised, responsive and able to communicate effectively with customers, carriers, forwarders and internal departments.