shipping clerk // ubi forwarder

REVO LOGISTICS PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

REVO LOGISTICS PTE. LTD. is seeking an Administrative Finance Assistant to handle invoicing and billing processes, ensuring accuracy of customer invoices, debit notes, and credit notes, while maintaining documentation across shipping, logistics, procurement, and billing.

You will verify information against quotations, job orders, and delivery documents, and coordinate with Finance on postings and month-end activities. This role also includes handling overdue payments and confidential records.

Responsibilities

• Prepare and issue customer invoices, debit notes and credit notes accurately and within agreed timelines.
• Provide day-to-day administrative support
• Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation
• Ensure all operational records and documentation comply with company policies, procedures, and regulatory requirements.
• Verify billing information against quotations, job orders, delivery documents, purchase orders, service records and other supporting documents.
• Ensure the correct customer, billing address, rates, quantities, taxes and payment terms are reflected in invoices.
• Maintain proper billing records and supporting documentation, both electronically and physically where required.
• Follow up with internal departments on incomplete, unclear or missing documents required for billing.
• Attend to customer queries, discrepancies and requests relating to invoices, statements of account, credit notes or billing adjustments.
• Coordinate with the Finance team on invoice postings, payment allocations, accounts receivable matters and month-end closing.
• Prepare and issue statements of account to customers when required.
• Assist with monitoring outstanding invoices and follow up on overdue payments in accordance with the Company’s credit-control procedures.
• Ensure approved billing adjustments, rebates, discounts and credit notes are properly documented and processed.
• Assist in reconciling billing records against operational records and customer accounts.
• Support the preparation of billing reports, ageing reports and other management reports as required.
• Maintain confidentiality of customer, pricing and financial information.
• Assist with ad hoc finance, administrative and operational duties assigned by management.

Job description

• Prepare and issue customer invoices, debit notes and credit notes accurately and within agreed timelines.
• Provide day-to-day administrative support
• Prepare, verify, and maintain shipping, logistics, procurement, billing, and other operational documentation
• Ensure all operational records and documentation comply with company policies, procedures, and regulatory requirements.
• Verify billing information against quotations, job orders, delivery documents, purchase orders, service records and other supporting documents.
• Ensure the correct customer, billing address, rates, quantities, taxes and payment terms are reflected in invoices.
• Maintain proper billing records and supporting documentation, both electronically and physically where required.
• Follow up with internal departments on incomplete, unclear or missing documents required for billing.
• Attend to customer queries, discrepancies and requests relating to invoices, statements of account, credit notes or billing adjustments.
• Coordinate with the Finance team on invoice postings, payment allocations, accounts receivable matters and month-end closing.
• Prepare and issue statements of account to customers when required.
• Assist with monitoring outstanding invoices and follow up on overdue payments in accordance with the Company’s credit-control procedures.
• Ensure approved billing adjustments, rebates, discounts and credit notes are properly documented and processed.
• Assist in reconciling billing records against operational records and customer accounts.
• Support the preparation of billing reports, ageing reports and other management reports as required.
• Maintain confidentiality of customer, pricing and financial information.
• Assist with ad hoc finance, administrative and operational duties assigned by management.