Shipping Assistant/ Executive - West - YZ11

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is hiring a Shipping Assistant/Executive in Singapore to coordinate import/export shipments from booking to documentation and follow-up. You'll support SAP B1, inventory and related administrative tasks as needed.

Typical requirements include 2–5 years in shipping, familiarity with TradeNet, Incoterms and HS codes, and proficiency in Excel/Word/Outlook; SAP B1 experience is a plus. The role is on-site in Pioneer Sector Walk, with some Saturday half-day duties.

Qualifications

• 2–5 years of relevant shipping experience.
• Familiar with Incoterms, HS codes and TradeNet.
• Proficient in MS Excel, Word, Outlook; SAP B1 is a bonus.

Responsibilities

• Coordinate import/export shipments, vessel bookings and freight quotes.
• Monitor cargo readiness and shipment status.
• Prepare shipping documents (invoices, packing lists, bills of lading).
• Handle import/export permit declarations via TradeNet with agents.
• Review LC terms, bank docs and follow up on discrepancies.
• Provide SAP B1 updates and cross-department coordination.
• Perform other duties as assigned by Management.

Education

Diploma in Logistics

Tools

SAP B1

Job description

Shipping Assistant/ Executive 5 days + 1 half Sat every month; 8.30am - 6.00pm, Sat 8.30am - 1.00pm Salary: Assistant - $2,800 - $3,200 / Executive - $3,200 - $3,500 Address: Pioneer Sector Walk (Transport pick up at West area)

Job Description

Coordinate import and export shipping activities from booking to documentation and shipment follow-up, ensuring accurate, timely and compliant deliveries. Provide related SAP Business One, inventory and administrative support when required.

Roles & Responsibilities

• Coordinate import and export shipments, vessel bookings, freight quotations, shipment schedules and delivery arrangements with relevant parties.
• Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, shipment status, delays and changes to vessel schedules.
• Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.
• Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.
• Review Letter of Credit (L/C) terms where applicable, prepare bank documentation and follow up on discrepancies, acceptance and payment.
• Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.
• Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.
• Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.
• Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.
• Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.
• Perform other related duties assigned by Management.

Requirements

• GCE 'O' Level / 'A' Level, Diploma or equivalent in Logistics, Supply Chain, International Trade, Business Administration or a related discipline
• Preferably 2-5 years of relevant shipping experience and able to coordinate routine import/export shipments
• Experience with shipping operations in steel trading, industrial distribution, manufacturing or logistics is an advantage.
• Familiarity with shipping documents, Incoterms, HS codes, TradeNet, L/C requirements and Singapore customs/port processes is preferred for experienced candidates.
• Proficient in Microsoft Excel, Word and Outlook; SAP B1 or other ERP experience is an advantage.