Shipping Assistant/ Executive [5 DAYS / PIONEER] (KCKC)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 31,000 - 39,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a Shipping Coordinator to manage import/export activities from booking to documentation and follow-up. You will provide SAP B1, inventory and administrative support as needed while ensuring timely, compliant deliveries.

Responsibilities include coordinating shipments, preparing documents, liaising with buyers, suppliers and banks, and supporting cross-department operations. Prior shipping experience and SAP B1 familiarity are preferred.

Qualifications

• Diploma or equivalent in Logistics or related field.
• 2–5 years shipping experience.
• Familiar with TradeNet, HS codes, L/C and Singapore processes.
• Proficient in Excel/Word/Outlook; SAP B1 experience preferred.

Responsibilities

• Coordinate import and export shipments, vessel bookings, freight quotations, shipment schedules and delivery arrangements with relevant parties.
• Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, shipment status, delays and changes to vessel schedules.
• Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.
• Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.
• Review Letter of Credit terms, prepare bank documentation and follow up on discrepancies, acceptance and payment.
• Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.
• Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.
• Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.
• Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.
• Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.
• Perform other related duties assigned by Management.

Skills

Shipping coordination

Documentation

Incoterms

TradeNet knowledge

Education

Diploma in Logistics

GCE O/A Level

Tools

SAP B1

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

5 days + 1 half Sat every month; 8.30am - 6.00pm, Sat 8.30am - 1.00pm

Salary: Assistant - $2,800 - $3,200 / Executive - $3,200 - $3,500

Address: 3 Pioneer Sector Walk, S627897 (Transport pick up at West area)

Job Description:

Coordinate import and export shipping activities from booking to documentation and shipment follow-up, ensuring accurate, timely and compliant deliveries. Provide related SAP Business One, inventory and administrative support when required.

Roles & Responsibilities:

• Coordinate import and export shipments, vessel bookings, freight quotations, shipment schedules and delivery arrangements with relevant parties.
• Monitor cargo readiness, container stuffing/unstuffing, port cut-off times, shipment status, delays and changes to vessel schedules.
• Prepare and check commercial invoices, packing lists, shipping instructions, bills of lading, certificates of origin and other relevant shipping documents.
• Prepare import/export permit declarations through TradeNet or coordinate submissions with appointed agents; follow applicable customs and port requirements.
• Review Letter of Credit (L/C) terms where applicable, prepare bank documentation and follow up on discrepancies, acceptance and payment.
• Liaise with Sales, Warehouse, customers, suppliers, freight forwarders, shipping lines, banks and port-related parties on shipment requirements.
• Provide shipment status and estimated arrival updates; investigate and resolve documentation, freight and delivery discrepancies.
• Check freight quotations, shipping charges, invoices and supporting documents before submission to Finance.
• Assist with SAP (SAP B1) updates, including relevant PO/GRPO records, inventory information and document filing.
• Provide additional business support, such as stock reports, basic operational reporting, stocktaking support and cross-department coordination, as required.
• Perform other related duties assigned by Management.

Requirements:

• GCE 'O' Level / 'A' Level, Diploma or equivalent in Logistics, Supply Chain, International Trade, Business Administration or a related discipline
• Preferably 2-5 years of relevant shipping experience and able to coordinate routine import/export shipments
• Experience with shipping operations in steel trading, industrial distribution, manufacturing or logistics is an advantage.
• Familiarity with shipping documents, Incoterms, HS codes, TradeNet, L/C requirements and Singapore customs/port processes is preferred for experienced candidates.
• Proficient in Microsoft Excel, Word and Outlook; SAP B1 or other ERP experience is an advantage.