Shipping Admin & Logistics Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an organized administrative professional to handle purchasing, import/export documentation, and related operations.

The role involves processing orders, managing supplier payments, and maintaining records to support smooth logistics and accounting processes. Applicants should have experience in administration or purchasing, familiarity with purchase orders, invoices, and basic bookkeeping, and be proficient with Microsoft Excel and

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Basic bookkeeping

Purchase orders handling

Invoices processing

Tools

Microsoft Excel

Microsoft Office

Job description

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking an organized administrative professional to handle purchasing, import/export documentation, and related operations.

The role involves processing orders, managing supplier payments, and maintaining records to support smooth logistics and accounting processes. Applicants should have experience in administration or purchasing, familiarity with purchase orders, invoices, and basic bookkeeping, and be proficient with Microsoft Excel and