Import/Export Admin & Operations Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to support import/export operations and procurement tasks in Singapore. The role covers documentation, PO processing, supplier payments, and stock records in a busy logistics environment.

You'll work with Excel and MS Office, handle invoices and GIRO payments, coordinate with suppliers and customs, and assist with stocktaking and compliance tasks. Training and stable hours are provided in a professional setting.

Qualifications

• Experience in administration, purchasing or import/export documentation.
• Familiarity with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge and MS Excel proficiency.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Administration

Purchasing

Import/Export Documentation

Tools

Microsoft Excel

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to support import/export operations and procurement tasks in Singapore. The role covers documentation, PO processing, supplier payments, and stock records in a busy logistics environment.

You'll work with Excel and MS Office, handle invoices and GIRO payments, coordinate with suppliers and customs, and assist with stocktaking and compliance tasks. Training and stable hours are provided in a professional setting.