Global Trade Admin & Logistics Coordinator

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. in Singapore (Jurong Port West Region) is seeking an Admin Executive for Import & Export Operations. The role involves handling import/export declarations, shipping documents and purchase orders for imports and general operations.

You will liaise with suppliers and customs agents, maintain GIRO and accounts payable records, monitor stock, and assist with stocktaking. Strong Excel and basic bookkeeping are expected.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or a related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, particularly Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Import/Export documentation

Purchase orders

General operations

Accounts payable knowledge

Tools

Microsoft Excel

Job description

THE SUPREME HR ADVISORY PTE. LTD. in Singapore (Jurong Port West Region) is seeking an Admin Executive for Import & Export Operations. The role involves handling import/export declarations, shipping documents and purchase orders for imports and general operations.

You will liaise with suppliers and customs agents, maintain GIRO and accounts payable records, monitor stock, and assist with stocktaking. Strong Excel and basic bookkeeping are expected.