Import & Export Operations Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,000 - 38,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to manage import and export operations, documentation, and related clerical tasks in Singapore. The role supports purchase orders, accounts payable, and compliance across shipping activities.

You will liaise with suppliers and customs agents, prepare invoices and GIRO records, and help maintain stock and licence renewals, ensuring smooth end-to-end processes.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Office, especially Excel.

Responsibilities

• Process import and export declarations and related shipping documentation
• Prepare and process purchase orders for imports and general operations
• Prepare supplier payment documentation and maintain GIRO expense records
• Match invoices against purchase orders and supporting documents
• Monitor stock records and assist with inventory-related documentation
• Liaise with suppliers and customs agents regarding shipment and documentation matters
• Assist with stock repackaging and periodic stocktaking activities
• Maintain accounts payable and GIRO payment schedules
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance
• Maintain audit files and supporting documentation
• Prepare customer invoices on an ad-hoc basis when required

Skills

Administration

Purchasing

Import/Export documentation

Communication

Tools

Microsoft Excel

MS Office

Job description

THE SUPREME HR ADVISORY PTE. LTD. is seeking an Admin Executive to manage import and export operations, documentation, and related clerical tasks in Singapore. The role supports purchase orders, accounts payable, and compliance across shipping activities.

You will liaise with suppliers and customs agents, prepare invoices and GIRO records, and help maintain stock and licence renewals, ensuring smooth end-to-end processes.