Import/Export Admin & Logistics Specialist

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. is seeking an organized administrator to support import/export operations and purchasing. You will handle PO creation, invoicing, and related documentation, ensuring accuracy and timely processing.

Strong Excel skills and basic bookkeeping are required. This role involves coordinating with suppliers, customs agents and internal teams to maintain smooth procurement and payment workflows.

Qualifications

• Relevant experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Basic bookkeeping knowledge.
• Proficient in Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Administration experience

Purchasing experience

Import/Export documentation

Tools

Microsoft Excel

Job description

The Supreme HR Advisory Pte. Ltd. is seeking an organized administrator to support import/export operations and purchasing. You will handle PO creation, invoicing, and related documentation, ensuring accuracy and timely processing.

Strong Excel skills and basic bookkeeping are required. This role involves coordinating with suppliers, customs agents and internal teams to maintain smooth procurement and payment workflows.