Service Admin & Operations Coordinator

Recruit Express Pte Ltd.; Singapore; On-site; SGD 40,176 - 53,568; Full time

Job summary

Recruit Express Pte Ltd. is seeking an administrative professional to manage invoicing, documentation, and order processing for Service & Parts operations in Singapore.

The role involves tender preparation, WIP and aging reporting, and stakeholder coordination to ensure timely payments and records. The ideal candidate has a diploma or degree in any discipline, with prior administrative experience preferred.

Qualifications

• Minimum GCE 'A' Levels/ Diploma/ Degree in any discipline. Preferably with prior administrative experience.

Responsibilities

• Manage invoicing and administrative documentation for Service & Parts operations.
• Process and monitor Repair Orders (ROs) and Purchase Orders (POs), ensuring accuracy, timely closure, and proper record keeping.
• Prepare and submit tender documentation, ensuring compliance with company requirements.
• Monitor work‑in‑progress (WIP), prepare periodic reports and aging reports.
• Coordinate with stakeholders and support operational administration, including incentive payouts, freight charges, invoice submissions via government portals, and outstanding payment tracking.
• Arrange tender meetings, documentation, and prepare meeting minutes.

Skills

Invoicing

Administrative support

Document management

Tender documentation

Reporting (WIP / aging)

Stakeholder coordination

Meeting minutes

Education

Diploma/ Degree in any discipline

Job description

Recruit Express Pte Ltd. is seeking an administrative professional to manage invoicing, documentation, and order processing for Service & Parts operations in Singapore.

The role involves tender preparation, WIP and aging reporting, and stakeholder coordination to ensure timely payments and records. The ideal candidate has a diploma or degree in any discipline, with prior administrative experience preferred.