Senior Warehouse Coordinator (Documentation & Compliance)

Private Advertiser; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Private Advertiser in Singapore is seeking a Warehouse QA & Compliance Specialist to lead the development, review, and revision of GMP-driven SOPs, logs, and documentation for warehouse operations. You will coordinate audits, manage deviation investigations, CAPA, change controls, data integrity, and KPI reporting, ensuring GMP/GDP compliance.

Diploma in Logistics or related field required; strong documentation, cross-functional collaboration, and experience in warehouse start-up, validation, or

Qualifications

• Strong documentation management, audit support, deviation investigations, CAPA and change control management.
• Ability to work independently and coordinate cross-functional activities with analytical and continuous improvement focus.
• Experience in warehouse start-up, project implementation, validation, or equipment/facility qualification preferred.
• Strong communication, stakeholder management, problem-solving and cross-functional collaboration.

Responsibilities

• Lead development, review, and revision of warehouse SOPs, forms, logs, and GMP documentation.
• Manage warehouse training programs, qualification matrices, training records, and staff qualifications.
• Lead warehouse inspection readiness and coordinate audits by internal, customer, and regulatory bodies.
• Lead and support deviation investigations, CAPA, and change controls for warehouse operations.
• Ensure compliance with GMP, GDP, Data Integrity, and regulatory requirements.
• Manage GMP record review, archival, retention, and documentation control.
• Monitor quality KPIs and prepare periodic reports for management review.
• Administer warehouse system access controls and periodic access reviews.
• Provide daily GMP, non-GMP, and compliance support to warehouse operations and cross-functional stakeholders.
• Manage warehouse facilities, equipment, infrastructure, and access control systems.
• Coordinate preventive maintenance, calibration, inspection, repair, validation, and service activities.
• Manage site-wide fixed asset activities and inventory replenishment for warehouse consumables.
• Collaborate with QA, Engineering, Validation, EHS, IT, Procurement, Finance, and external providers to ensure compliance.
• Complete other work as assigned by the supervisor.

Skills

Documentation management

Audit support

Deviation investigation

CAPA management

Change control

Cross-functional collaboration

Analytical skills

Education

Diploma in Logistics / Supply Chain / Warehouse Management or equivalent

Job description

Responsibilities:

• Lead the development, review, and periodic revision of warehouse SOPs, forms, logs, and GMP documentation.

• Manage warehouse training programs, qualification matrices, training records, and personnel qualification compliance.

• Lead warehouse inspection readiness and coordinate internal, external, customer, and regulatory audits and inspections.

• Lead and support deviation investigations, CAPA management, effectiveness checks, change controls, and quality risk assessments related to warehouse operations.

• Ensure compliance with GMP, GDP, Data Integrity, and applicable regulatory and company quality requirements.

• Manage GMP record review, archival, retention, retrieval, and documentation control activities.

• Monitor quality and compliance KPIs, prepare periodic reports, and support management review and continuous improvement activities.

• Administer warehouse system access controls, user role assignments, and periodic access reviews.

• Provide daily GMP, non-GMP, and compliance support to warehouse operations and cross-functional stakeholders.

• Manage warehouse facilities, equipment, infrastructure, and building access control systems to ensure operational readiness.

• Coordinate preventive maintenance, calibration, inspection, repair, validation, qualification, and service activities for warehouse facilities and equipment.

• Manage site-wide fixed asset activities, including asset labeling and inventory verification, as well as warehouse consumables procurement and non-SAP inventory replenishment.

• Collaborate with QA, Engineering, Validation, EHS, IT, Procurement, Finance, and external service providers to ensure compliance and operational effectiveness.

• Complete other work assigned by the supervisor.

Requirements:

• Diploma in Logistics, Supply Chain Management, Warehouse Management, or equivalent qualification, with relevant warehouse, logistics, GMP, or quality systems experience preferred.

• Strong documentation management, audit support, deviation investigation, CAPA and change control management skills, with the ability to work independently, effectively coordinate cross-functional activities, and demonstrate strong analytical and continuous improvement capabilities.

• Experience in warehouse start-up, project implementation, validation, or equipment/facility qualification is preferred.

• Strong communication, stakeholder management, problem-solving, and cross-functional collaboration skills.