Senior Purchasing Executive (Non-food)

The Fullerton Hotels; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

The Fullerton Hotels in Singapore seeks an experienced procurement professional to coordinate cross-departmental purchasing for food and non-food categories. You will review requisitions, manage lead times, and ensure timely delivery of goods and services, while maintaining contract and vendor records.

Responsibilities include processing requisitions, purchase orders, contracts, and stewarding lists, with emphasis on cost efficiency and quality.

Qualifications

• Diploma/Degree holder in Hospitality with related experience in procurement or a similar role.
• Familiarity with SAP and Ariba would be advantageous.
• Proficient in administrative and contracting works.
• Proficient in MS Office applications (Word, Excel, PowerPoint).
• Possess good interpersonal, communication and negotiation skills to manage stakeholders.
• Hardworking and meticulous with a positive learning attitude.
• Able to work well under stress in a fast-paced environment.

Responsibilities

• Coordinate procurement activities across departments, focusing on food and non-food categories.
• Review purchase requisitions and ensure knowledge of items and usage.
• Ensure timely supply of goods considering procurement lead times.
• Process and track purchase requisitions, orders, contracts, and stewarding lists.
• Maintain compliance with procurement policies and vendor list; liaise with Accounts and Receiving for invoices.

Skills

Negotiation skills

Communication

Stakeholder management

Education

Diploma/Degree in Hospitality

Tools

SAP

Ariba

MS Office

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Ensure close liaison and effective coordination across all assigned departments, with a particular emphasis on both food and non-food categories.
• Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use.
• Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement.
• Process and keep track of every:

1. Purchase requisition
2. Purchase order
3. Contract for regular supplies, upkeep and maintenance
4. Stewarding list

• Ensure conformity to standards and specifications of goods and services as required.
• Ensure that requisitions from the originating departments are routed through proper channels.
• To constantly endeavor to obtain goods at a competitive price without compromising quality standards.
• Maintain proper planning and control.
• Ensure that all relevant documents have been duly signed and approved by the authorized signatories.
• Ensure that store inventories do not exceed desired limit.
• Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate.
• Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner.
• Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head.
• To maintain and upkeep the Approved Vendor List (AVL).
• Keep abreast of current affairs and the market situation that is relevant to his/her function.
• Act as an advisor for departments on all matters relating to the Procurement function:

1. Recommend/source for suitably qualified and legitimate vendors
2. Advise on delivery, sustainability requirements, and procurement processes
3. Recommend process improvement strategies

• Perform any other duties that may be assigned from time to time.

Requirements:

• Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality industry.
• Familiarity with SAP and Ariba would be advantageous
• Proficient in administrative and contracting works
• Proficient in use of MS Office Applications (Word, Excel, PowerPoint)
• Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders
• Hardworking and meticulous with a positive learning attitude
• Able to work well under stress in a fast-paced environment