Purchasing Executive

INDOGUNA (SINGAPORE) PTE LTD; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

INDOGUNA (SINGAPORE) PTE LTD is seeking a procurement professional to manage local purchases and POs while negotiating favorable terms with suppliers for perishables. You will coordinate with Sales, Warehouse, Finance, and Logistics to align plans with demand and ensure timely receipt and proper storage of goods.

The role requires 2+ years in procurement, strong Excel skills, and familiarity with ERP systems (SAP Hana preferred).

Qualifications

• Diploma or higher in Supply Chain, Procurement, or related field.
• 2+ years of purchasing/procurement experience.
• Familiarity with food products, especially perishables.
• Excel skills: Pivot Tables, VLOOKUP, data analysis.
• Strong written and verbal communication with suppliers and internal teams.
• Knowledge of SAP Hana or other ERP systems is advantageous.
• Registration as Customs Declarant is a plus.

Responsibilities

• Manage purchase orders and local purchases with accuracy and timeliness.
• Source and negotiate with suppliers for best prices, terms, and delivery.
• Collaborate with Sales to align purchasing with forecasted demand and warehouse receipt.
• Coordinate with Warehouse to ensure timely receipt, quality, and storage of perishable items.
• Monitor stock turnover and prevent overstocking or stockouts with cross-functional teams.
• Report discrepancies and coordinate corrective actions with internal teams.
• Maintain purchasing records and supplier documents in line with audits.
• Prepare spend summaries and supplier status reports for Purchasing Manager/Finance.
• Undertake additional tasks to support business objectives.

Skills

Procurement

Negotiation

Excel

Communication

Education

Diploma in Supply Chain Management

Tools

SAP Hana

Job description

Job Responsibilities:

• Manage the process of purchase orders and ad hoc local purchases, ensuring accuracy, timeliness, and compliance with company policies.
• Source and negotiate with suppliers to secure the best possible prices, payment terms, and delivery schedules, while maintaining strong supplier relationships.
• Collaborate with the Sales team to review forecasts, align purchasing plans with projected demand, and ensure prompt follow-up when goods arrive at the warehouse.
• Work closely with the Warehouse team to confirm timely receipt of goods, verify product quality and quantity, and ensure proper handling and storage of perishable items.
• Coordinate closely with the warehouse, inventory, and logistics teams to monitor stock turnover, prevent overstocking or stockouts, and manage perishable inventory effectively.
• Monitor stock levels, report discrepancies or variances, and coordinate corrective actions to prevent shortages, delays, or overstocking.
• Liaise with internal teams (Sales, Warehouse, Finance, and Logistics) to ensure smooth operations, efficient order flow, and resolution of issues.
• Maintain accurate purchasing records, contracts, and supplier documents in line with company standards and audit requirements.
• Prepare periodic reports to Purchasing Manager/Finance (spend summary, outstanding POs, supplier status).
• Perform any other responsibilities or projects as assigned by management to support business objectives.

Requirements:

• Diploma or higher qualification in Supply Chain Management, Procurement, Business Administration, or other related fields
• At least 2 years of relevant working experience in procurement, purchasing, or supply chain management.
• Familiarity with purchasing and handling of food products, particularly perishable goods.
• Proficient in Microsoft Excel, with strong skills in Pivot Tables, V-Lookup, and data analysis.
• Strong written and verbal communication skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Knowledge of SAP Hana or other ERP systems will be highly advantageous.
• Registered Customs Declarant certification will be an added advantage.