Senior Programme & Events Administrator

Singapore Management University; Singapore; On-site; SGD 31,000 - 45,000; Full time

Job summary

Singapore Management University is seeking a Programme & Administrative Support professional to assist in classroom support, academics coordination, event logistics, procurement, and financial matters for Graduate Programmes. The role involves liaising with students, international entrants, and external stakeholders, with opportunities for development.

Key duties include document preparation, ICA pass applications for internationals, vendor management, and data maintenance across databases for

Qualifications

• Polytechnic diploma holder.
• Ability to multi-task and prioritise assignments independently; confidence in trouble shooting, and good judgement in escalating concerns.
• Strong time management and project management skills.
• Strong attention to details and high accuracy in work.
• Effective communication skills, both written and verbal.
• Good interpersonal skills; service oriented and comfortable in engaging with students and external stakeholders.
• Keen interest in learning and ability to work independently as well as working in team.
• Proficiency in Microsoft Office.

Responsibilities

• Provide classroom support whenever necessary; this may include work on weekday nights and Saturdays.
• Support Programme Managers on academic matters including education verification of incoming students; exams prep; invigilator scheduling; certificates for student awards.
• Support administrative processes such as preparing official letters or certification of documents for students upon request.
• Work closely with Programme Managers on student finance matters and other university requirements.
• Assist Programme Manager in applying for ICA passes for international students.
• Assist the Programme Manager in the management of PhD students.
• Plan, coordinate and execute events: open houses, info sessions, orientation programmes, workshops, commencements, graduations, campus visits.
• Manage logistics: venue prep, catering, registration, event publicity.
• Procure goods and services for events and office use per procedures.
• Create Purchase Orders after vendor selection; track vendor performance and deliverables.
• Process vendor payments and ensure compliance with policies and funding terms.
• Support Programme Managers on financial matters; verify expense claims and travel requests.
• Maintain accurate databases of students and alumni; retrieve data for basic reporting.
• Maintain catalog and storage of corporate gifts for Graduate Programmes.
• Other duties as assigned.

Skills

Time management

Multitasking

Communication skills

Interpersonal skills

Project management

Attention to detail

Teamwork

Education

Polytechnic Diploma

Tools

Microsoft Office

Job description

Singapore Management University is seeking a Programme & Administrative Support professional to assist in classroom support, academics coordination, event logistics, procurement, and financial matters for Graduate Programmes. The role involves liaising with students, international entrants, and external stakeholders, with opportunities for development.

Key duties include document preparation, ICA pass applications for internationals, vendor management, and data maintenance across databases for