Senior Payroll Specialist

TRANSMEDIC PTE LTD; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

TRANSMEDIC PTE LTD is seeking a Senior Payroll Specialist to partner with HR, Finance and stakeholders to manage payroll budgeting, forecasting, and manpower planning.

You will provide payroll analytics, ensure compliance, handle end-to-end payroll operations, and contribute to audits and regional projects. This role requires strong analytical skills and attention to detail in a multi-country environment.

Qualifications

• Diploma in Human Resource Management, Administrative or similar (required).
• 3–5 years of payroll experience, preferably in a regional or multi-country environment.
• Strong knowledge of payroll operations, statutory requirements and employment legislation.
• Proficiency with MS Office applications (Excel, Word, PowerPoint).
• Experience in payroll budgeting, forecasting, headcount planning and personnel cost analysis is advantageous.

Responsibilities

• Manage and process end-to-end payroll operations accurately and timely for assigned entities.
• Ensure payroll compliance with applicable employment legislation, tax regulations and statutory requirements.
• Prepare, review, and submit payroll-related filings, including annual tax reporting, tax clearance applications, and statutory claims.
• Maintain and validate payroll data, ensuring accuracy, integrity, and confidentiality of employee records.
• Prepare payroll-related reports, analytics, and management information to support business decision-making.
• Support annual budgeting, workforce cost planning, and forecasting activities by providing payroll and headcount projections and analysing variances.
• Collaborate with Finance and business stakeholders to monitor actual payroll costs against budget, provide forecast updates, and ensure accuracy of personnel cost planning.
• Assist with internal and external audits by preparing payroll documentation and ensuring compliance with audit requirements.
• Participate in regional payroll projects and process improvement initiatives.
• Answering queries relating to payroll matters
• Ensure the HR Policies are in compliance to its local legislation.
• Support employee lifecycle activities, including onboarding, offboarding, salary changes, etc.

Skills

Payroll operations

Forecasting

Headcount analysis

Stakeholder management

MS Office

Attention to detail

Education

Diploma in HR Management

Tools

Info-tech HR software

Excel

Word

PowerPoint

Job description

The Senior Payroll Specialist will partner closely with HR, Finance and business stakeholders to support payroll budgeting, workforce cost forecasting, and manpower planning activities. The role plays a key part in providing payroll analytics and insights, monitoring labour costs, and supporting business planning and decision-making.

Key Responsibilities

• Manage and process end-to-end payroll operations accurately and timely for assigned entities.
• Ensure payroll compliance with applicable employment legislation, tax regulations and statutory requirements.
• Prepare, review, and submit payroll-related filings, including annual tax reporting, tax clearance applications, and statutory claims.
• Maintain and validate payroll data, ensuring accuracy, integrity, and confidentiality of employee records.
• Prepare payroll-related reports, analytics, and management information to support business decision-making.
• Support annual budgeting, workforce cost planning, and forecasting activities by providing payroll and headcount projections and analysing variances.
• Collaborate with Finance and business stakeholders to monitor actual payroll costs against budget, provide forecast updates, and ensure accuracy of personnel cost planning.
• Assist with internal and external audits by preparing payroll documentation and ensuring compliance with audit requirements.
• Participate in regional payroll projects and process improvement initiatives.
• Answering queries relating to payroll matters
• Ensure the HR Policies are in compliance to its local legislation.
• Support employee lifecycle activities, including onboarding, offboarding, salary changes, etc.
• Diploma in Human Resource Management, Administrative or similar

Requirements

• Diploma in Human Resource Management, Administrative or similar
• At least 3 - 5 years of payroll experience, preferably in a regional or multi-country environment.
• Strong knowledge of payroll operations, statutory requirements and employment legislation.
• Experience in payroll budgeting, forecasting, headcount planning, and personnel cost analysis will be advantageous.
• Knowledge in Info-tech HR software is an advantage
• Proficient in MS Office Applications (i.e. Excel, Word, Power Point)
• Good interpersonal and communication skills
• Strong communication and stakeholder management skills
• Meticulous and detailed-orientated
• Able to work with sensitive payroll information
• Self-started and able to multitaskProactive and Resourceful
• Critical thinker