Senior HR Operations & Payroll Executive

EVOLUT HOLDINGS PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

EVOLUT HOLDINGS PTE. LTD. is seeking a Senior HR Operations & Payroll Executive to support regional HR operations across Singapore, Malaysia, Philippines, Indonesia and Hong Kong. The role focuses on regional payroll administration, HR operations and Singapore office management.

You will work with HR, Finance and external vendors to ensure payroll accuracy, timely reporting and compliant HR processes across the region.

Qualifications

• Diploma or Degree in Human Resources, Business Administration or related field.
• 2–4 years of relevant HR operations, payroll or HR administration experience.
• Hands-on payroll experience preferred.
• Regional HR or payroll exposure will be an advantage.
• Experience using HRIS and/or payroll systems.
• Proficient with Microsoft Excel or Google Sheets.
• Strong attention to detail and accuracy.

Responsibilities

• Support monthly payroll inputs and updates for regional entities (SG, MY, PH, ID, HK).
• Process new joiners, resignations and employee changes; update salary adjustments and benefits.
• Coordinate payroll reports and liaise with Finance and external payroll vendors as needed.
• Assist in onboarding/offboarding, HR documentation and HRIS maintenance across regions.
• Support Singapore office management and general HR administration, policies and compliance.
• Ensure payroll deadlines and audits are met and documentation is complete.

Skills

HR operations

Payroll processing

Attention to detail

Stakeholder management

Organised

Education

Diploma or Degree in HR / Business Administration

Tools

HRIS

Payroll systems

Excel/Google Sheets

Job description

Role Overview

We are looking for a hands-on and organised Senior HR Operations & Payroll Executive to support our regional HR operations across Singapore, Malaysia, Philippines, Indonesia and Hong Kong.

The role will focus on three key areas:

• Regional Payroll Administration – Malaysia, Philippines, Indonesia and Hong Kong
• Regional HR Operations – Singapore, Malaysia, Philippines, Indonesia and Hong Kong
• Singapore Office Management

You will work closely with the HR team, Finance, employees and external service providers to ensure payroll and day-to-day HR operations run smoothly and accurately.

Key Responsibilities

Regional Payroll Administration

Support monthly payroll processing for Malaysia, Philippines, Indonesia and Hong Kong, including:

• Collect, consolidate and prepare monthly payroll inputs
• Process new joiners, resignations and employee changes
• Update salary adjustments, allowances, deductions, bonuses, commissions and incentives
• Process unpaid leave and other payroll adjustments
• Verify employee payroll and bank information
• Conduct first-level checks on payroll calculations
• Prepare payroll reports for review and approval
• Coordinate payroll payments with Finance
• Liaise with external payroll vendors where applicable
• Handle standard employee payroll enquiries
• Support payroll reconciliation
• Maintain accurate payroll records and documentation
• Monitor payroll and statutory submission deadlines

Employee Lifecycle Administration

Support onboarding and offboarding across SG, MY, PH, ID and HK, including:

• Prepare employment contracts and standard HR documentation
• Collect and maintain employee documents and information
• Create and update employee profiles in HRIS
• Coordinate payroll, benefits and insurance enrolment
• Track probation and confirmation dates
• Prepare resignation acknowledgement and acceptance letters
• Coordinate employee clearance and final payroll information
• Process employee removal from applicable benefits and insurance
• Maintain complete and accurate employee personnel files

HR Documentation & HRIS

• Prepare confirmation, promotion, salary adjustment, transfer and other standard HR letters
• Maintain employee information and documents in HRIS
• Update employee salary, designation, department and reporting-line changes
• Maintain leave entitlements and approved adjustments
• Conduct regular checks to ensure employee information is accurate
• Support HRIS implementation, data migration and system clean-up
• Maintain proper HR filing and documentation for audit purposes

Benefits & Insurance Administration

• Coordinate employee insurance enrolment and termination
• Maintain employee benefits and insurance records
• Handle standard employee benefits and insurance enquiries
• Liaise with insurance providers and brokers
• Support annual insurance renewals
• Ensure employee benefit changes are updated accurately and on time

Singapore Office Management

Manage the day-to-day administration and operations of the Singapore office, including:

• Act as the main point of contact for general office matters
• Liaise with building management, vendors and service providers
• Coordinate office maintenance, repairs, cleaning and servicing
• Manage pantry, stationery and general office supplies
• Monitor inventory and replenish supplies when required
• Manage employee office access and related administration
• Coordinate office equipment, facilities, deliveries and courier requirements
• Maintain office asset and equipment records
• Source and compare vendor quotations where required
• Coordinate office-related invoices and payments with Finance
• Support internal office activities and employee events
• Maintain office house rules and general workplace standards
• Handle general employee office and facilities enquiries
• Identify opportunities to improve office operations and manage costs effectively

General HR Administration

• Respond to standard employee HR enquiries
• Maintain HR trackers and employee records
• Prepare routine HR reports
• Support HR audits and compliance documentation
• Coordinate government employment or statistical surveys where required
• Provide administrative support for regional HR initiatives
• Support other ad-hoc HR operational requirements

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related discipline
• 2–4 years of relevant HR operations, payroll or HR administration experience
• Hands-on payroll experience is preferred
• Regional HR or payroll exposure will be an advantage
• Experience using HRIS and/or payroll systems
• Good working knowledge of Microsoft Excel or Google Sheets
• Strong attention to detail and accuracy
• Highly organised with the ability to manage multiple deadlines
• Comfortable handling confidential employee and payroll information
• Good communication and stakeholder management skills
• Resourceful, proactive and willing to be hands-on
• Able to work independently in a fast-paced environment