Senior Operations Executive (Office)

agpg asia pte. ltd.; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

AGPG Asia Pte. Ltd. in Singapore is seeking a proactive Senior Operations Executive (Office) to manage daily office operations and coordinate activities across internal teams.

You will work closely with management to ensure smooth workflows, timely follow-up, and effective execution of operational plans. You will liaise with office teams, warehouse personnel, and drivers to ensure clear communication, accurate order processing, and timely delivery arrangements.

Qualifications

• Degree in any discipline, preferably in Business Administration, Business Management, Supply Chain Management, or a related field.
• Proficient in Warehouse Management Systems (WMS), Microsoft Office, Google Workspace and AI tools
• Relevant experience in wholesale trade, retail, or FMCG.
• Knowledge of delivery route planning and logistics coordination.
• Good communication and interpersonal skills, with the ability to coordinate effectively across departments.
• Strong organisational, problem-solving, and follow-up skills.
• Able to take ownership of tasks, manage competing priorities, and work independently.
• Able to work 5.5 days (Mon-Fri 8am to 5pm, Sat 8am to 12pm)

Responsibilities

• Manage daily office operations and coordinate operational priorities across departments.
• Act as a key point of contact between office teams, warehouse personnel, and drivers to ensure clear communication and timely follow-up.
• Coordinate order processing, stock availability, and delivery arrangements with the relevant teams.
• Review delivery requirements and support route planning, scheduling, and resource allocation.
• Resolve day-to-day operational issues, coordinate corrective actions, and elevate major matters to management.
• Coordinate procurement activities, purchasing processes, and vendor communications.
• Prepare and review operational reports, documentation, and records to ensure accuracy and completeness.
• Monitor outstanding tasks and operational deadlines, ensuring timely completion across teams.
• Guide administrative and operations support staff on daily processes and work priorities.
• Support management in operational planning and implementing business initiatives.
• Identify workflow gaps and implement improvements to strengthen coordination and operational efficiency.
• Maintain accurate records and ensure consistent adherence to internal procedures.

Skills

Communication

Organization

Problem-solving

Independence

Education

Bachelor’s degree

Tools

WMS

Microsoft Office

Google Workspace

AI tools

Job description

About the role

We are looking for a proactive and organised Senior Operations Executive (Office) to manage daily office operations and coordinate activities across internal teams. This role works closely with management to ensure smooth workflows, timely follow-up, and effective execution of operational plans.

Key Responsibilities

• Manage daily office operations and coordinate operational priorities across departments.
• Act as a key point of contact between office teams, warehouse personnel, and drivers to ensure clear communication and timely follow-up.
• Coordinate order processing, stock availability, and delivery arrangements with the relevant teams.
• Review delivery requirements and support route planning, scheduling, and resource allocation.
• Resolve day-to-day operational issues, coordinate corrective actions, and elevate major matters to management.
• Coordinate procurement activities, purchasing processes, and vendor communications.
• Prepare and review operational reports, documentation, and records to ensure accuracy and completeness.
• Monitor outstanding tasks and operational deadlines, ensuring timely completion across teams.
• Guide administrative and operations support staff on daily processes and work priorities.
• Support management in operational planning and implementing business initiatives.
• Identify workflow gaps and implement improvements to strengthen coordination and operational efficiency.
• Maintain accurate records and ensure consistent adherence to internal procedures.

Requirements

• Degree in any discipline, preferably in Business Administration, Business Management, Supply Chain Management, or a related field.
• Proficient in Warehouse Management Systems (WMS), Microsoft Office, Google Workspace and AI tools
• Relevant experience in wholesale trade, retail, or FMCG.
• Knowledge of delivery route planning and logistics coordination.
• Good communication and interpersonal skills, with the ability to coordinate effectively across departments.
• Strong organisational, problem-solving, and follow-up skills.
• Able to take ownership of tasks, manage competing priorities, and work independently.
• Able to work 5.5 days (Mon-Fri 8am to 5pm, Sat 8am to 12pm)