Administration Manager

DUN XIN PTE. LTD.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

DUN XIN PTE. LTD. in Singapore seeks an experienced Administration Manager to oversee daily administrative operations and ensure efficient management of office functions.

You will develop policies, supervise staff, coordinate facilities, manage assets, and support senior management in achieving organisational goals. The role requires coordinating with HR, Finance and other departments to ensure compliance with regulations and company policies, while maintaining a productive working environment.

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum 3 years in administrative or office management with supervisory responsibilities.
• Strong knowledge of office administration, facilities management, procurement, and operations.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, leadership, communication and interpersonal skills.
• Ability to manage multiple priorities and work under pressure.
• High level of integrity, professionalism and attention to detail.

Responsibilities

• Plan, organise and oversee the daily administrative operations of the company.
• Develop, implement and improve administrative policies, procedures, and systems to enhance operational efficiency.
• Supervise, train and evaluate administrative staff to ensure high performance and professional development.
• Manage office facilities, equipment, supplies, and company assets to ensure smooth business operations.
• Coordinate office maintenance, repairs, renovations, and workplace safety matters.
• Prepare and monitor departmental budgets, procurement activities, and cost control measures.
• Liaise with external vendors, contractors, government agencies, and service providers regarding administrative matters.
• Maintain company records, confidential documents, licences, permits, and administrative documentation.
• Ensure compliance with company policies, workplace regulations, and statutory requirements.
• Support management in organising meetings, corporate events, business travel arrangements, and company activities.
• Review and improve workflow processes to increase productivity and service quality.
• Work closely with Human Resources, Finance, and other departments to support overall business operations.
• Prepare administrative reports and present recommendations to senior management.

Skills

Administrative leadership

Office management

Supervisory experience

MS Office suite

Policy development

Budgeting

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Job Description

We are seeking an experienced and highly organised Administration Manager to oversee the company's daily administrative operations and ensure the efficient management of office functions. The successful candidate will be responsible for developing administrative policies, supervising administrative staff, coordinating office facilities, managing company assets, and supporting senior management in achieving organisational objectives. The Administration Manager will also ensure compliance with company policies and relevant statutory requirements while maintaining an efficient and productive working environment.

Key Responsibilities

• Plan, organise and oversee the daily administrative operations of the company.
• Develop, implement and improve administrative policies, procedures, and systems to enhance operational efficiency.
• Supervise, train and evaluate administrative staff to ensure high performance and professional development.
• Manage office facilities, equipment, supplies, and company assets to ensure smooth business operations.
• Coordinate office maintenance, repairs, renovations, and workplace safety matters.
• Prepare and monitor departmental budgets, procurement activities, and cost control measures.
• Liaise with external vendors, contractors, government agencies, and service providers regarding administrative matters.
• Maintain company records, confidential documents, licences, permits, and administrative documentation.
• Ensure compliance with company policies, workplace regulations, and statutory requirements.
• Support management in organising meetings, corporate events, business travel arrangements, and company activities.
• Review and improve workflow processes to increase productivity and service quality.
• Work closely with Human Resources, Finance, and other departments to support overall business operations.
• Prepare administrative reports and present recommendations to senior management.

Requirements

• Bachelor's Degree in Business Administration, Management, Office Administration, or a related field.
• Minimum 3 years of relevant administrative or office management experience, including supervisory or managerial responsibilities.
• Strong knowledge of office administration, facilities management, procurement, and operational procedures.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent organisational, leadership, communication, and interpersonal skills.
• Strong problem-solving, planning, and decision-making abilities.
• Ability to manage multiple priorities and work effectively under pressure.
• High level of integrity, professionalism, and attention to detail.