Senior Office & Executive Assistant - Bilingual EN/CN

CHAINUP PTE. LTD.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

CHAINUP PTE. LTD. in Singapore seeks an experienced Senior Office Administrator & Executive Support to oversee daily office operations and provide administrative support to senior leadership and the HR team.

The role involves managing office facilities, coordinating travel, supporting HR administration, and coordinating with China-based stakeholders. Strong bilingual English/Chinese communication and a professional approach to confidential information are essential.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, HR, or related discipline.
• 3–5 years of relevant experience in office administration, executive support, or office management.
• Experience supporting senior management.
• Experience coordinating corporate travel and vendor management.
• Familiarity with Singapore HR administration and MOM work pass processes.
• Strong organizational, coordination, and multitasking abilities.
• Excellent communication and interpersonal skills.
• High level of integrity and discretion when handling confidential information.
• Bilingual in English and Chinese to communicate with China-based stakeholders.
• Proficient in Microsoft Office and workplace collaboration tools.

Responsibilities

• Oversee day-to-day administration of the Singapore office and provide executive support to two C-suite executives.
• Manage calendars, meetings, and travel arrangements; prepare materials and reports.
• Coordinate corporate travel, visa applications, and travel logistics.
• Support HR administration including onboarding/offboarding and MOM documentation.
• Maintain asset inventory and coordinate procurement with IT and vendors.
• Coordinate with China-based teams for bilingual communication and document translation as needed.

Skills

Bilingual English/Chinese

Microsoft Office

Organizational skills

Communication skills

Multitasking

Travel coordination

Vendor management

HR administration familiarity

Education

Diploma or Bachelor's Degree in Business Administration/Management/HR

Job description

CHAINUP PTE. LTD. in Singapore seeks an experienced Senior Office Administrator & Executive Support to oversee daily office operations and provide administrative support to senior leadership and the HR team.

The role involves managing office facilities, coordinating travel, supporting HR administration, and coordinating with China-based stakeholders. Strong bilingual English/Chinese communication and a professional approach to confidential information are essential.