Administrative Assistant - Singapore office

UNAVAILABLE; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

UNAVAILABLE in Singapore is seeking an Office Administrator to provide professional support to the local office. The role focuses on general clerical tasks and coordinating with staff and other offices. You will manage pantry, stationery, records, vendors, and assist with claims, travel, purchases, meetings, and events.

Bilingual English-Chinese skills are a definite asset. This position requires at least 3 years of experience, strong MS Office and SAP skills, and the ability to handle multiple

Qualifications

• Minimum of 3 years work experience.
• Good English skills (written and verbal); Chinese language is a great advantage.
• Proficient in MS Office tools and SAP/Concur.
• Maintains confidentiality of information.

Responsibilities

• General clerical work and office administration tasks.
• Coordinate between staff within the office and with other offices and plants.
• Manage and maintain Pantry/Stationery/Office machine/Conference room and support office supplies.
• Maintain company documents and records in physical and digital form.
• Manage vendors, suppliers and office building management.
• General office upkeep.
• Assist office staff for TER claims, travel matters, purchases, customer coding/updates, customer calls & requests, coordination of meetings.
• Receive visitors and make logistics arrangements.
• Provide administrative support to sales/office safety managers, legal counsel, office employees, HR and IT teams and ALT meetings.
• Promote a safe work environment, support office events such as volunteer activities, safety related trainings and office bonding activities.
• Bilingual translation between English and Chinese.
• Other office administration duties as assigned by supervisor.

Skills

Self initiative

Proactive

Results oriented

Team player

Good English skills

Chinese language advantage

Education

O'level or above, admin or secretarial related Diploma

Tools

PowerPoint

Excel

MS Office

Concur

SAP

Job description

Overview

The Office Administrator will provide professional support to the Singapore office.

Responsibilities

• 1.General clerical work and office administration tasks
• 2.Coordinate between the staffs within the office and with other offices and plants
• 3.Manage and maintaine Pantry/Stationery/Office machine/Conference room and support office supplies
• 4.Maintain company document and records in physical form and digital form.
• 5.Manage vendors, suppliers and office building management
• 6.General office upkeep.
• 7.assist office staff for TER claims, travel matter, purchases, customer coding/ updates, customer calls & requests, coordination of meetings
• 8.Receive visitors and make logistics arrangement
• 9.Provide administrative support to sales/office safety managers, legal counsel, office employees, HR and IT team and ALT meetings
• 10.Promote a safe work environment, support office events such as volunteer activities, safety related tranings and office bonding activities.
• 11. Bilingual translation between English and Chinese
• 12. Other office administration duties as assigned by supervisor

Qualifications

• Minimum of 3 years work experience
• Self initiative, proactive, results oriented, and ability to handle multitask and adapt to changing business needs and processes, good team player
• Work independently with minimal supervision.
• Good English skills (written and verbal), Chinese lanaguge is a great advantage
• Fluent computer skills in Power Point, Excel, Ms Office, Concur and SAP-Good interpersonal skills and ability to interact effectively with internal and external people.
• Good attitude and attention to details
• Keep proprietary and legal information confidential
• O'level or above, admin or secretarial related Diploma

Equity and Inclusion

With our expanding global presence, cross-cultural insight and competence are essential for our ongoing success. We believe that a diverse workforce contributes different perspectives, experiences, and creative ideas that enable us to continue to improve every day. Race, gender, ethnicity, country of origin, age, personal style, sexual orientation, physical ability, religion, work and life experiences and many more factors contribute to this diversity. We welcome all applicants, regardless of their backgrounds, and are committed to a fair and inclusive hiring process.