Senior Manager, Space Management, Centre for Strategic Projects & Operations

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A*STAR - Agency for Science, Technology and Research in Singapore is seeking a Space Inventory & Occupancy Manager to maintain and validate space records across campuses. You will handle tagging, assignments, onboarding/offboarding, and reallocations, coordinating with institutes and project teams to ensure SIMS reflects approved changes.

You will reconcile inventory data, prepare dashboards, and support planning with accurate occupancy and allocation insights.

Qualifications

• Degree in Facilities Management, Architecture, Engineering, Real Estate, Urban Planning, or related.
• At least 3 years in space planning, facilities, workplace or infrastructure management.
• Experience with CAFM/IWMS platforms or digital space inventory tools is an advantage.
• Proficient in Microsoft Office; CAD/BIM familiarity is a plus.

Responsibilities

• Maintain accurate space inventory and occupancy records across A*STAR campuses within SIMS.
• Update and validate occupancy records, including tagging, workspace/lab assignments, onboarding, offboarding, relocations, reorganizations, and reallocations.
• Coordinate with research institutes, business units, and project teams to reflect approved space changes in SIMS.
• Reconcile space inventory, floor plans, occupancy, and allocation records for data accuracy.
• Monitor campus-wide space supply, demand, occupancy, and allocation to support reporting.

Skills

Analytical skills

Data management

Organizational skills

Attention to detail

Education

Degree in Facilities Management / Architecture / Engineering / Real Estate / Urban Planning / Business Administration

Tools

CAFM/IWMS platforms

Space management software

Excel

CAD

BIM

Job description

• Maintain accurate space inventory and occupancy records across A*STAR campuses within the Space and Infrastructure Management System (SIMS).
• Update and validate individual occupancy records, including personnel tagging, workspace/laboratory assignments, and changes due to onboarding, offboarding, relocations, reorganizations, and space reallocations.
• Coordinate with research institutes, business units, and project teams to ensure approved space and occupancy changes are accurately reflected in SIMS.
• Reconcile space inventory, floor plans, occupancy, and allocation records to ensure data accuracy and integrity.
• Monitor campus-wide space supply, demand, occupancy, and allocation to support operational reporting.

Space Inventory & Occupancy Management

• Maintain accurate space inventory and occupancy records across A*STAR campuses within the Space and Infrastructure Management System (SIMS).
• Update and validate individual occupancy records, including personnel tagging, workspace/laboratory assignments, and changes due to onboarding, offboarding, relocations, reorganizations, and space reallocations.
• Coordinate with research institutes, business units, and project teams to ensure approved space and occupancy changes are accurately reflected in SIMS.
• Reconcile space inventory, floor plans, occupancy, and allocation records to ensure data accuracy and integrity.
• Monitor campus-wide space supply, demand, occupancy, and allocation to support operational reporting.

Space Allocation & Systems Management

• Coordinate and administer space allocation requests in accordance with A*STAR's space governance framework.
• Support space allocation decisions by maintaining accurate inventory and occupancy data.
• Serve as a key user of SIMS, ensuring data integrity and maintaining digital records of space inventory and allocations.
• Prepare reports, dashboards, and analytics on occupancy, space utilization, allocation status, and inventory to support planning and decision-making.

Stakeholder Coordination & Governance

• Liaise with research institutes, corporate offices, facilities teams, and project stakeholders to coordinate space and occupancy updates.
• Provide guidance on space inventory, occupancy management, and allocation processes.
• Ensure space records comply with A*STAR's policies and governance requirements, maintaining complete documentation for audit purposes.

Requirements

• Degree in Facilities Management, Architecture, Engineering, Real Estate, Urban Planning, Business Administration, or a related discipline.
• At least 3 years of relevant experience in space planning, facilities, workplace, campus, or infrastructure management, preferably within the research or healthcare sectors.
• Experience with CAFM/IWMS platforms, space management systems, or digital space inventory tools is an advantage.
• Strong analytical, organizational, and data management skills with attention to detail.
• Proficient in Microsoft Office (especially Excel and PowerPoint); familiarity with CAD, BIM, or space management software is an advantage.
• Good understanding of space utilization, workplace planning, and space management principles.